Artificial Intelligence and Total Cloud Solutions

Region 4 Education Service Center (Region 4 ESC) in Texas is requesting proposals for Artificial Intelligence and Total Cloud Solutions, which will be made available nationally through the OMNIA Partners cooperative purchasing program, with proposals due September 8, 2026 at 2:00 p.m. Central Time (note: the addendum states September 9 at 2:00 p.m., creating a one-day discrepancy in the source material; the September 9 date appears in the detailed file description). The pre-proposal conference was held August 4, 2026, and the questions deadline was August 7, 2026 at 5:00 p.m. Central Time.

The solicitation seeks comprehensive AI and cloud solutions to serve public agencies across the United States. Vendors are encouraged to participate if certified as Minority/Women Business Enterprises, Small Business Enterprises, Disadvantaged Business Enterprises, or Historically Underutilized Businesses, though these are participation encouragements rather than set-asides or hard eligibility filters.

Vendors must submit pricing on a "not to exceed" basis, with detailed information including product and service descriptions, manufacturer part numbers, list prices, net prices, warranties, shipping charges, restocking fees, and volume discounts. All proposals must be submitted electronically through Region 4 ESC's online procurement system; manual, emailed, or faxed submissions will not be accepted.

The initial contract term is three years, with Region 4 ESC retaining the right to renew for up to two additional one-year terms at its sole discretion. Month-to-month extensions are available if needed to complete a new solicitation. Board approval is anticipated for October 27, 2026, with an effective contract date of January 1, 2027.

Vendors agreeing to the Master Agreement must commit to proactive national sales efforts, sales force training, and detailed 90-day implementation and marketing plans for immediate rollout upon award. Compliance documentation includes federal certifications for federally funded contracts, Texas-specific disclosures (Conflict of Interest Questionnaires and Disclosure of Interested Parties forms where applicable), W-9 forms, and signed addenda.