Annual Mowing Services Contract for Drainage Easements

The City of Deer Park, Texas is requesting proposals for annual mowing services on drainage easements and right-of-ways under RFP 4071-26, with proposals due August 27, 2026 at 2:00 p.m. CST.

The scope covers mowing and weed eating across four designated drainage areas (PW-1 through PW-4) totaling approximately 8,360 linear feet. Services include mechanical trimming around obstacles, litter removal, and optional chemical weed control. The work schedule requires monthly mowing from April 1 through October 31 and bi-monthly mowing from November 1 through March 30, with ground conditions determining rain-out schedules. Contractors must maintain adequate equipment with sharp blades, provide uniformed English-fluent staff, and comply with all federal, state, and local regulations.

The contract runs October 1, 2026 through September 30, 2027, with the City holding the option to renew for up to three additional concurrent years. Price adjustments after the second renewal year are limited to the Houston Area Consumer Price Index. Pricing must be submitted as unit prices per mow for each of the four areas multiplied by nine annual mows. All expenses and charges related to service delivery are inclusive.

Evaluation weightings are operational plan (35%), pricing proposal (50%), general quality and adequacy of response (10%), and references (5%). Submissions must include three hardcopies and one digital copy, proof of insurability, conflict of interest questionnaires, worker's compensation certification, indemnification agreements, and a detailed operational plan. The contractor must carry required insurance naming the City as additional insured. The City reserves the right to reject any proposals and may terminate the contract with 60 days' written notice if performance standards are not met; the contractor may similarly terminate with 60 days' notice. Award is anticipated September 1, 2026 with a Notice to Proceed on October 1, 2026.