Annual Mowing Services

The City of Conroe, Texas, is requesting proposals for annual mowing services across municipal facilities, parks, and other city-owned sites under RFP #0716-2026, with proposals due July 16, 2026, at 1:00 p.m. through OpenGov Procurement and a mandatory pre-bid conference on July 2, 2026, at 10:00 a.m.

The scope encompasses mowing, edging, string-line trimming, and debris removal at approximately 79 locations totaling 491 acres, including 36 parks and recreation sites, fire stations, police facilities, administrative buildings, and Carl Barton Jr. Park with 23 athletic fields. Services are required across three schedules: Schedule A for general common areas (42 annual visits), Schedule B for medians and undeveloped properties (19 annual visits), and Schedule C for athletic fields at Carl Barton Jr. Park (52 annual visits, requiring golf rough mower equipment for specialized field maintenance). Mowing heights are specified as 2–3 inches for general areas, 1–1.5 inches for soccer and baseball/softball fields, with peak demand May through August. Contractors must visit all sites prior to submission, as site acreage is approximate only. Services must be performed 7:00 a.m. to 5:00 p.m., Monday through Friday, unless otherwise approved.

The contract term begins October 1, 2026, for twelve months with four optional one-year renewals. All pricing is fixed for the contract duration and must include labor, materials, equipment, and all associated costs; price increases are considered only at renewal dates based on the Consumer Price Index. The City reserves the right to award parts of the bid and cancel with 30 days written notice for unresolved performance issues.

Evaluation allocates 60 points to cost, 25 points to experience and qualifications, 10 points to references, and 5 points to prior City of Conroe experience. Contractors must provide three professional references, maintain workers' compensation (as mandated by Texas law), employer's liability ($500,000), public liability ($1,000,000 combined single limit), and automobile liability ($200,000 bodily injury/$50,000 property damage), register with SAM.gov, and submit Form 1295. Monthly invoicing with payment within 30 days of receipt applies.