REQUEST FOR PROPOSALS

CITY OF CONROE RFP#0716-2026

ANNUAL MOWING SERVICES

CITY OF CONROE

P.O BOX 3066

CONROE. TX 77305

RESPONSES DUE – THURSDAY, JULY 16TH @ 1:00 PM

NOTICE FOR PROPOSALS

The City of Conroe will be accepting Proposals from prospective vendors to perform Annual Mowing Services to the City of Conroe. The City utilizes the OpenGov https://procurement.opengov.com/signup for electronic submission “RFP Annual Mowing Services”. A Pre-Bid Conference will be held in Person at Public Works Training Room located at 401 Sgt Ed Holcomb Blvd S, Conroe TX 77304 on Thursday, July 2, 2026 at 10:00

am. Responses are due no later than Thursday, July 16, 2026 at 1:00 p.m. and will be publicly opened at the Purchasing Department – Conroe Municipal Center, 700 Metcalf St., Conroe Texas 77301.

RFP documents may be reviewed and downloaded online from OpenGov. Copies of all questions and answers, and any addenda to supplement the RFP, will be published on the website above no later than three days prior to the opening due date.

No statement may in any way qualify, modify, substitute or change any part of the instructions to respondents. The City of Conroe reserves the right to reject any and all Bids and to award this request for proposals to the proposer that offers the best value to the City, taking certain evaluation factors into consideration as set forth in this request for proposals.

CC: 6/29

7/06 https://opengov.com/ https://procurement.opengov.com/signup https://opengov.com/

ANNUAL MOWING SERVICES BID

SCOPE OF WORK

1.0 OBJECTIVE

The objective of this bid is to obtain mowing services for the City of Conroe facilities, parks and other municipal sites. It is the intent of these specifications for the Contractor to provide a complete, timely, safe, and professional job during the duration of the contract. The purpose of these specifications is to describe the minimum requirements of the City of Conroe for an Annual Mowing Services Contract.

2.0 GENERAL SPECIFICATIONS

Bids are based by function, frequency, and annual total of each function, as described by the

Annual Maintenance Program.

All bidders must meet or exceed the minimum specifications to be considered as a valid bid.

The Contractor will be monitored by the Directors and/or their representative(s) for each of the departments listed in this contract.

The Contractor is an independent contractor and not an agent or employee of the City. The Contractor shall provide all labor, materials and equipment necessary to provide the services required by this agreement. The Contractor shall have control over the execution of the work and shall have sole responsibility and obligation for the hiring and supervision of its employees. THE

CONTRACTOR SHALL BE SOLEY RESPONSIBLE FOR THE SAFETY OF ITS EMPLOYEES.

The Director or their representative(s) will have the right to add or delete any scheduled maintenance cycle at their discretion based on an as-needed basis including but not limited to prevailing weather, drought conditions, construction, pest issues, special events, athletic programming, etc.

The Contractor shall submit to the City a proposed mowing schedule. Mowing services shall be performed between the hours of 7:00 a.m. and 5:00 p.m., Monday through Friday, unless approved otherwise by the Director or their representative(s). The Contractor’s schedule shall be flexible to allow for changes to program or event schedules. No work shall be performed on weekends or holidays, unless specifically approved by the Director or their representative(s).

The Contractor shall have adequate backup equipment in reserve to allow for breakdowns.

Insufficient equipment shall be cause for rejection or termination of any and all bids. A list of equipment may be requested by the City.

The Contractor is responsible for the behavior of their employees. The Contractor’s employees will act and behave in a professional manner at all times while performing maintenance for the City. Any contact with the public must be courteous. The Contractor must have a supervisor on site at all times who can communicate in the English language.

The Contractor and/or their employees shall have a clean and professional appearance. The

Contractor and/or their employees shall be required to work in a clean uniformed shirt. Uniformed shirts shall indicate company’s name in a manner that is clearly identifiable to the public. Cutoffs, torn or ripped clothing, or shirtless employees will not be acceptable.

The Contractor shall employ methods as to such that employees have gone through background checks and drug testing. The City may request documentation as proof at any point.

The Contractor and/or their employees who operate a motor vehicle within the boundaries of City of Conroe properties shall meet the license and insurance requirements of the State of Texas.

The Contractor shall be responsible for replacement or compensation for damage to any City property as a result of their work.

Smoking is prohibited on all City properties. The Contractor and/or their employees shall refrain from using tobacco and non-tobacco (vaping) products while on City property. Code of Ordinances Section 26-174 (a) (10).

Any hazardous conditions or damaged City property observed during normal maintenance or as a result of the Contractor’s maintenance must be reported immediately by the Contractor to the Parks and Recreation Administration office at (936) 522-3841.

The Contractor shall correspond via email or telephone with the Director and/or their representative(s) daily to report work completed each day that maintenance is performed under this contract.

The Contractor shall provide a valid telephone and/or cell phone number that will be answered at all times during normal working hours.

Site acreage is given in approximate only and may not represent mowing volume. The Contractor is responsible for visiting each site prior to submitting a bid for this contract. NO EXCEPTIONS

WILL BE MADE AFTER BID IS AWARDED.

All mowing, edging, string line trimming and blowing services shall be accomplished concurrently.

Some sites and facilities will require performing services on certain days and/or times to minimize disruption of services and/or programs.

Some sites, facilities and/or specific areas will require performing services with smaller mowing equipment such as walk-behind and/or push mowers.

Some sites and facilities will have gated access.

At no time shall the Contractor’s employees leave gates unsecured in or around aquatic facilities.

Employees shall enter site and immediately close and secure gate(s) behind themselves.

The Contractor shall prearrange any road closures needed to complete services through the City of Conroe Public Works Department and the Parks and Recreation Department.

The bid shall include the BID SHEET for a duration of twelve (12) months.

The Contractor MUST submit BID SHEET and BID BREAKDOWN SHEET to qualify as an acceptable bid.

The Contractor shall provide three valid names, addresses, and telephone numbers of references in which the Contractor has performed similar services.

Invoices may be submitted monthly for completed work. NO PAYMENT WILL BE MADE FOR INCOMPLETE WORK. Acceptance by the City of Conroe shall constitute all items bid being received in good order and to the City of Conroe’s satisfaction. If a site is determined to be unsatisfactory the Contractor will have 24 hours after notification by the City of Conroe to comply otherwise the site will be considered incomplete. The Contractor shall not invoice for return trips necessary to complete any deficiencies discovered by the contract administrator nor for any services not performed due to site conditions.

For additional information contact:

o Parks and Recreation Facilities - Lauren Arnold, Assistant Director – Park Operations, 1504 Parkwood West, Conroe, Texas 77301, 936-522-3843 or email LArnold@cityofconroe.org;

o Conroe Police Department – Ron Hatch, 2300 Plantation Drive., Conroe, Texas 77304, 936-522-3269 or email RHatch@cityofconroe.org;

o Conroe Fire Department – Jim Joyner, Assets Coordinator, 700 Old Montgomery Road, Conroe, Texas 77304, 936-522-3166 or email JJoyner@cityofconroe.org;

o Administration – Steven Perez, Downtown Facilities Manager, 300 West Davis St., Conroe, Texas 77301, 936-522-3163 or email STPerez@cityofconroe.org;

o Transportation Department – Frederick Johnson, Transit Program Manager, 100 Park Place, Conroe, Texas 77301, 936-522-3533 or email FJohnson@cityofconroe.org.

3.0 PROGRAM FUNCTION SPECIFICATIONS

The sites, frequency schedules, mow height and specific maintenance requirements for each location are listed on Attachment A. Maps may be included for some locations to clarify the boundaries of the properties.

Equipment – The Contractor shall use proper mowing equipment standard to the turf and golf industry. Commercial rotary mulching mowers will be required for all sites except Carl Barton, Jr.

Park athletic fields. Golf rough mowers with hydraulic powered spindles and decks capable of moving with ground contours are recommended for Carl Barton, Jr. Park athletic fields. The Contractor shall start with clean equipment as to not deposit weed seed onto athletic fields. Cutter blades shall remain sharp for proper turf cut. Other types of grass cutting equipment may be used provided they have been approved by the City of Conroe representative. All equipment must be operated at a speed to provide the optimal desired cut. All equipment shall be kept in good operation condition and shall be maintained to provide a clean sharp cut of vegetation at all times.

The Contractor shall be responsible for any damage caused by faulty equipment (i.e. fluid leak on turf). Equipment shall have all safety guards, shrouds and discharge shoots properly in place and in good condition while performing services. Discharge shoots must always remain in the down position. Altered or missing safety guards, shrouds and discharge shoots on/from equipment shall be grounds for immediate termination of contract.

mailto:LArnold@cityofconroe.org mailto:RHatch@cityofconroe.org mailto:JJoyner@cityofconroe.org mailto:STPerez@cityofconroe.org mailto:FJohnson@cityofconroe.org

Mowing/Blowing – Mowing shall include all grassy areas within the park or facility. Mow height for parks, facilities and general common areas shall be a minimum of two (2) inches and a maximum of three (3) inches unless otherwise indicated. Common areas shall be defined as any open turf area free of woody vegetation and are subject to mowing under this contract. Mow height for Carl Barton, Jr. Park baseball/softball fields shall be a minimum of one (1) inch and a maximum of one and one-half (1-1/2) inch. Mow height for Carl Barton, Jr. Park soccer fields shall be a minimum of one and one-half (1-1/2) inch and a maximum of two (2) inches. Athletic fields shall be defined as any turf area within a chain link fence area of baseball / softball fields or any turf area within the established corners of soccer fields. At no time shall grass clippings be discharged onto skinned areas of baseball or softball fields, landscape beds, tree wells or bodies of water. The Contractor shall mow as close as practical to all fixed objects (but no greater than 30 inches), exercising extreme care not to damage trees, plants, shrubs, or other equipment which are part of the facility. Additionally, mowing shall include designated public right-of-ways, ditches, etc. adjacent to each site. Excessive grass clippings left on turf areas shall be properly removed from the site. THE CONTRACTOR SHALL NOT MOW DURING PERIODS OF RAIN OR WHENEVER THE POSSIBLILITY OF RUTTING WILL OCCUR. The Contractor shall be held responsible for any rutting caused by their equipment. Proper care shall be taken to prevent turf scalping. Contractor shall mow in alternate directions where feasible during each mowing.

Bagging mower clippings may be required in aquatic facilities or adjacent to splash pad areas to minimize grass clippings from entering pools and filtration systems. Pricing at all sites assumes that bagging and/or removing clippings will be required when excessive turf debris is present, turf is too long to mulch, or when moisture conditions are too high to allow effective mulching without substantial clumping of turf debris. Absolutely no mowing equipment is permitted on/in pool decks, splash pads, sports courts, pavilions or gazebos for any reason. The Contractor shall mow in a direction that minimizes grass clipping discharge onto sidewalks and hard surfaces or into pools, splash pads, tree wells and landscape beds. The Contractor shall blow off grass clippings immediately, especially at building entrances to prevent grass clippings from being tracked into buildings. Caution shall be exercised around door openings and pools. At no time will the Contractor be permitted to blow clippings or debris into storm sewers or left in a place where it can be carried by water runoff into storm sewers.

Edging – The Contractor shall use proper equipment standard to the turf and golf industry. The Contractor shall edge by means of vertical cutting any and all plant material that encroaches over or onto sidewalks, curbs, steps, driveways, and pavements. Edges shall be vertical, clean and neat and maintain a minimum depth of one (1) inch and a minimum width of one quarter (1/4) inch. Contractor shall perform task using a vertical rotary bladed edging device. Use of string line trimmers for edging is strictly prohibited and will result in deductions from Contractor’s monthly invoice.

String Line Trimming – The Contractor shall use proper equipment standard to the turf and golf industry. All turf areas that cannot be cut by mowers shall be cut by string line equipment unless otherwise indicated. All trimming must be accomplished concurrently with mowing operations.

Turf cut shall be maintained equal to mowing height. STRICT CAUTION shall be maintained while trimming around tree trunks and other landscape plant materials. Contractor shall trim to pond water line at locations where water bodies are present. Water line may vary depending on weather / drought conditions.

Litter/Debris Disposal – All trash and general debris shall be removed prior to each mowing. Any trash or paper mowed over by the Contractor shall be picked up immediately after occurrence.

All fallen tree branches less than three (3) inches in diameter shall be removed from site before each mowing. Disposal of trash, debris and tree limbs is available by approval at the Dean Towery Service Center, 401 Sgt. Ed Holcomb Blvd. South.

Undeveloped Property Mowing – Contractor shall mow as close to stationary objects as practical.

String line trimming may not be required.

Fire Training Facility – Contractor shall mow as close to stationary objects as practical. String line trimming will be required around all objects and facilities.

ATTACHMENT A

Site No.

Site Address

A pp ro x.

A cr ea ge

Sc he du le

Mow Height

(in.)

Notes

PARKS AND

RECREATION -

PR 1 Candy Cane Park Complex

1202 - 1205 Candy Cane Lane 1504 Parkwood West

27.0 A 2 - 3 See Candy Cane Park Campus

Map. No ZTR at front of Parks Administration

PR 2 Aquatic Center (Interior Lawn)

1205 Candy Cane Lane

2.0 A 2 - 3 Fridays 2 - 4PM. No ZTR.

Bagging of clippings may be required.

PR 3 Roberson Park 1301 Roberson St. 1.6 A 2 - 3 Includes pathway to N. Frazier St.

Includes traffic island at Dallas St.

and Roberson St.

PR 4 Milltown Park 600 York St. 2.3 A 2 - 3 PR 5 Conroe Founders

Plaza 205 Metcalf St. 0.6 A 2 - 3

PR 6 Heritage Place Park 500 Metcalf St. 2.9 A 2 - 3 PR 7 Stewarts Creek

Park 1329 E. Dallas St. 9.0 A 2 - 3 Includes Entergy R.O.W.

PR 8 Booker T.

Washington Park

813 S. First St. 3.0 A 2 - 3

PR 9 Lewis Park 501 Park Place 5.0 A 2 - 3 PR 10 Dugan Lot 719 E. Ave. G 0.6 B 2 - 3 Vacant Lot. See Dugan Lot Map PR 11 Kasmiersky Park 889 Old Magnolia

Rd.

9.0 A 2 - 3 Including adjacent Right of Ways

on Old Magnolia Rd and Kirk Rd.

PR 12 McDade Park 10310 FM 2854 38.0 A 2 - 3 Includes disc golf course. See

McDade Park Map PR 13 Flournoy Park 413 Tenth St. 4.0 A 2 - 3 PR 14 Dr. Martin Luther

King, Jr. Park 1001 Dr. MLK Place South

16.0 A 2 - 3 Splash Pad open seasonally (Mar

- Oct)

PR 15 John Burge Park 11050 John Burge Park St.

39.0 A 2 - 3 See John Burge Park Map

PR 16 Lions Park 1851 Northampton 3.5 A 2 - 3 PR 17 Lone Star Flag Park 212 I-45 North 1.2 A 2 - 3 Limited mowing during wildflower season. See Lone Star Flag Park Map

PR 18 White Oak Point Park

3511 White Oak Point Dr.

2.0 A 2 - 3

PR 19 Wiggins Village Park

565 Bryant Rd. 12.0 A 2 - 3

PR 20 Oscar Johnson, Jr.

Enrichment & Recreation Center

710 Foster Dr. 23.0 A 2 - 3 Includes adjacent Right of Ways on Foster Dr. and Third St. See OJJERC Map

PR 21 Owen Park 10245 Owen Dr. 116.0 A 2 - 3 See Owen Park Map

PR 22 Community Pool 100 Park Place 0.6 A 2 - 3 No ZTR. Completion prior to 12PM during operational season.

Bagging of clipping may be required.

PR 23 Crooke St. Property Crooke St at Ave.

H

1.3 B 2 - 3 Vacant Lot, See Crooke St. Map

PR 24 Hicks St. Property NE Corner of N.

San Jacinto at Hicks St.

0.5 B 2 - 3 Vacant Lot

PR 25 Dallas St. Medians Between N. Frazier St. and W. Davis

2.1 A 2 - 3 Includes NW corner of Dallas St.

at N. Frazier

PR 26 Holly Hills Medians Hillcrest at N.

Frazier St.

0.1 B 2 - 3

PR 27 Faith Waltson Memorial

Dallas Street at West Davis

0.2 A 2 - 3 Welcome Sign near CVS

PR 28 I-45 Triangle I-45 at W. Davis 0.9 A 2 - 3 PR 29 South Frazier

Medians 941 South Frazier St.

1.2 A 2 - 3 Includes Moore Family Memorial.

See S. Frazier Median Map

PR 30 Maurel Drive Medians

Between Longmire Rd. & N. Loop 336 W

0.03 B 2 - 3

PR 31 Montgomery Park Blvd.

Montgomery Park Blvd. at N. Loop 336 W

0.3 B 2 - 3

PR 32 Teas Rd. Medians Teas Rd. at FM 3083 (Carter Moore Dr.)

0.2 B 2 - 3

PR 33 South Loop 336 West Medians

1616 & 1648 South Frazier St, 210 & 260 South Loop 336 West

8.0 A 2 - 3 See S. Loop 336 Map

PR 34 McDade Estates Properties

1942, 1944 & 1946 O'Grady Dr.

1645, 1647, 1649, & 1651 White Oak Creek

5.13 B 2 - 3 Vacant Lots. See McDade Park

Map

PR 35 Artesian Lakes Property

200 Magnolia St. 0.6 B 2 - 3 Vacant Lot

PR 36 Main St. Parking Lot (Jury Lot)

Main St 0.3 A 2 - 3

ADMINISTRATION -

ADM 1 Conroe Municipal Complex

700 Old Montgomery Rd.

4.1 A 2 - 3 Gated Access

ADM 2 Walter P Jett 601 Lewis Street 11.0 B 2 - 3 Gated Access. See Map ADM 3 Isaac Conroe

House 202 Ave. A 0.2 A 2 - 3

TRANSPORTATION

- 1044

2 - 3

TR 1 Transportation Administration

100 Park Place 2.5 A 2 - 3

FIRE

DEPARTMENT -

FD 1 Fire Station 1 300 Sgt. Ed Holcomb Blvd.

North

2.3 A 2 - 3 Gated Access

FD 2 Fire Station 2 425 E. Loop 336 1.0 A 2 - 3 Gated Access FD 3 Fire Station 3 424 Foster Dr 1.0 A 2 - 3 Gated Access FD 4 Fire Station 4 14901 Walter

Woodson Drive

3.2 A 2 - 3 Gated Access

FD 5 Fire Station 5 1601 North FM 3083 (Carter Moore Dr.)

2.0 A 2 - 3 Gated Access

FD 6 Fire Station 6 15663 State Hwy.

105 West

3.4 A 2 - 3 Includes vacant property See Map

FD 7 Fire Station 7 7971 Longmire Road

2.0 A 2 - 3 Gated Access

FD 8 Fire Station 8 676 FM 3083 2.2 A 2 - 3 Under Construction FD 9 Fire Station 9 Grand Village Blvd at Town Park Dr.

2.5 B 2 - 3 Vacant Property - Future fire

station FDTF Fire Training

Facility 2357 Mike Meador Pkwy

4.8 B 2 - 3 Gated Access

POLICE

DEPARTMENT -

PD 1 Conroe Police Station

2300 Plantation Drive

11.5 A 2 - 3 Gated Access; Includes retention

area See Conroe Police Station Map

PD 2 Fire Arms Training Facility

2300 Sgt. Ed Holcomb Blvd.

South

6.0 A 2 - 3 Gated Access

CARL BARTON, JR.

PARK - 1450

See CBJP Map

CBJP

Soccer Field 1 2500 South Loop 336, East

1.74 C 1.5 - 2 Golf Rough Mower

Recommended

CBJP

Soccer Field 2 2500 South Loop 336, East

1.74 C 1.5 - 2 Golf Rough Mower

Recommended

CBJP

Soccer Field 3 2500 South Loop 336, East

1.74 C 1.5 - 2 Golf Rough Mower

Recommended

CBJP

Soccer Field 4 2500 South Loop 336, East

1.74 C 1.5 - 2 Golf Rough Mower

Recommended

CBJP

Soccer Field 5 2500 South Loop 336, East

1.74 C 1.5 - 2 Golf Rough Mower

Recommended

CBJP

Soccer Field 6 2500 South Loop 336, East

1.74 C 1.5 - 2 Golf Rough Mower

Recommended

CBJP

Soccer Field 7 2500 South Loop 336, East

1.74 C 1.5 - 2 Golf Rough Mower

Recommended

CBJP

Soccer Field 8 2500 South Loop 336, East

1.74 C 1.5 - 2 Golf Rough Mower

Recommended

CBJP

Soccer Field 9 2500 South Loop 336, East

1.74 C 1.5 - 2 Golf Rough Mower

Recommended

CBJP

Softball White 2500 South Loop 336, East

2.10 C 1 – 1.5 Golf Rough Mower

Recommended

CBJP

Softball Black 2500 South Loop 336, East

2.10 C 1 – 1.5 Golf Rough Mower

Recommended

CBJP

Softball Green 2500 South Loop 336, East

2.10 C 1 – 1.5 Golf Rough Mower

Recommended

CBJP

Softball Yellow 2500 South Loop 336, East

2.10 C 1 – 1.5 Golf Rough Mower

Recommended

CBJP

Zak Kahn Blue 2500 South Loop 336, East

1.99 C 1 – 1.5 Golf Rough Mower

Recommended

CBJP

Zak Kahn Green 2500 South Loop 336, East

1.99 C 1 – 1.5 Golf Rough Mower

Recommended

CBJP

Zak Kahn Yellow 2500 South Loop 336, East

1.43 C 1 – 1.5 Golf Rough Mower

Recommended

CBJP

Zak Kahn Red 2500 South Loop 336, East

1.43 C 1 – 1.5 Golf Rough Mower

Recommended

CBJP

5Plex Blue 2500 South Loop 336, East

1.00 C 1 – 1.5 Golf Rough Mower

Recommended

CBJP

5Plex Black 2500 South Loop 336, East

1.00 C 1 – 1.5 Golf Rough Mower

Recommended

CBJP

5Plex Green 2500 South Loop 336, East

1.00 C 1 – 1.5 Golf Rough Mower

Recommended

CBJP

5Plex Yellow 2500 South Loop 336, East

1.00 C 1 – 1.5 Golf Rough Mower

Recommended

CBJP

5Plex Red 2500 South Loop 336, East

1.00 C 1 – 1.5 Golf Rough Mower

Recommended

CBJP

Common Areas 2500 South Loop 336, East

57.0 A 2 - 3 Includes Pipeline Right of Ways &

Emergency Road

FREQUENCY SCHEDULE

Task Total Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Schedule A General Common Areas Mow, Edge, Trim, Blow & Debris Disposal

2 2 4 4 4 5 4 5 4 4 2 2 42

Schedule B Medians/ Fire Training Facility & Undeveloped Properties

1 1 2 2 2 2 2 2 2 1 1 1 19

Schedule C CBJP Athletic Fields 4 4 5 4 5 4 5 5 4 4 4 4 52

BID SHEET

ANNUAL MOWING SERVICES CONTRACT

COMPANY NAME: ______________________________________________________

ADDRESS:

PHONE:

OWNER OR REPRESENTATIVE: __________________________________________

(PRINT)

SIGNATURE:

Schedule A (Mowing, Weeding, Trimming, etc.)

Total Cost per Visit: _________________________ X 42 Visits: __________________

Schedule B (Fire Training Facility, Medians & Undeveloped Property)

Total Cost per Visit: __________________________ X 19 Visits:

Schedule C (Carl Barton Jr. Park – Athletic Fields)

Total Cost per Visit: _________________________ X 52 Visits: __________________

TOTAL BID: _______________________

Bid Breakdown Sheet

Please provide Unit Pricing and Total for each location.

No. Site Freq. Unit Price Total

PARKS & RECREATION

PR 1 Candy Cane Park 42 $ $ PR 2 Aquatic Center (interior) 42 $ $ PR 3 Roberson Park 42 $ $ PR 4 Milltown Park 42 $ $ PR 5 Conroe Founders Plaza 42 $ $ PR 6 Heritage Place Park 42 $ $ PR 7 Stewarts Creek Park 42 $ $ PR 8 Booker T. Washington Park 42 $ $ PR 9 Lewis Park 42 $ $ PR 10 Dugan Park 19 $ $ PR 11 Kasmiersky Park 42 $ $ PR 12 McDade Park 42 $ $ PR 13 Flournoy Park 42 $ $ PR 14 Dr. Martin Luther King, Jr. Park 42 $ $ PR 15 John Burge Park at Shadow Lakes 42 $ $ PR 16 Lions Park 42 $ $ PR 17 Lone Star Flag Park 42 $ $ PR 18 White Oak Point Park 42 $ $ PR 19 Wiggins Village Park 42 $ $ PR 20 OJJ Enrichment and Recreation Cntr 42

PR 21 Owen Park 42 $ $ PR 22 Community Pool 42 $ $ PR 23 Crooke St. Property 19 $ $ PR 24 Hicks St. Property 19 $ $ PR 25 Dallas Street Medians 42 $ $ PR 26 Holly Hills Medians 19 $ $ PR 27 Faith Walston Memorial 42 $ $ PR 28 I-45 Triangle 42 $ $ PR 29 S. Frazier Medians 42 $ $ PR 30 Maurel Drive Medians 19 $ $ PR 31 Montgomery Park Blvd. 19 $ $ PR 32 Teas Road Medians 19 $ $ PR 33 South Loop 336 Medians 42 $ $ PR 34 McDade Estates Property 19 $ $ PR 35 Artesian Lakes Property 19 $ $ PR 36 Main Street Parking 42 $ $

ADMINISTRATION

ADM 1 Conroe Municipal Complex 42 $ $

ADM 2 Walter P. Jett 19 $ $ ADM 3 Isaac Conroe House 42 $ $

TRANSPORTATION DEPT.

TR 1 Transportation Administration 42 $ $

FIRE DEPT.

FD 1 Fire Station 1 42 $ $ FD 2 Fire Station 2 42 $ $ FD 3 Fire Station 3 42 $ $ FD 4 Fire Station 4 42 $ $ FD 5 Fire Station 5 42 $ $ FD 6 Fire Station 6 42 $ $ FD 7 Fire Station 7 42 $ $ FD 8 Fire Sation 8 (under construction) 42 $ $ FD 9 Fire Station 9 (Vacant Property) 19 $ $ FDTF Fire Training Facility 19 $ $

POLICE DEPT.

PD 1 Conroe Police Station 42 $ $ PD 2 Fire Arms Training Facility 42 $ $

CARL BARTON, JR. PARK

CBJP 1 Soccer Field 1 52 $ $ CBJP 2 Soccer Field 2 52 $ $ CBJP 3 Soccer Field 3 52 $ $ CBJP 4 Soccer Field 4 52 $ $ CBJP 5 Soccer Field 5 52 $ $ CBJP 6 Soccer Field 6 52 $ $ CBJP 7 Soccer Field 7 52 $ $ CBJP 8 Soccer Field 8 52 $ $ CBJP 9 Soccer Field 9 52 $ $ CBJP 10 Softball White 52 $ $ CBJP 11 Softball Black 52 $ $ CBJP 12 Softball Green 52 $ $ CBJP 13 Softball Yellow 52 $ $ CBJP 14 Zak Kahn Blue 52 $ $ CBJP 15 Zak Kahn Green 52 $ $ CBJP 16 Zak Kahn Yellow 52 $ $ CBJP 17 Zak Kahn Red 52 $ $ CBJP 18 5Plex Blue 52 $ $ CBJP 19 5Plex Black 52 $ $ CBJP 20 5Plex Green 52 $ $ CBJP 21 5Plex Yellow 52 $ $ CBJP 22 5Plex Red 52 $ $ CBJP 23 Common Areas 42 $ $

ATTACHMENT B

PROPOSED COST OF SERVICES: Compensation for services will be based on a negotiated rate for all services agreed in accordance with accepted practice and applicable program guidelines. This shall be done in compliance with Texas Government Code, Chapter 2254 as amended.

TERMS AND AGREEMENT DURATION: It is anticipated that the duration of the agreement may be for one

(1) year with four (4) consecutive one-year renewables if agreeable by both parties. Any price increase will be at the sole discretion of the City of Conroe and will only be negotiated at the time of renewal.

AWARD: The City reserves the right to negotiate with the firm that submits the most qualified response per the Texas Professional Services Procurement Act, as amended and the Office of Management and Budget Circular No. A-102. Responding providers will be notified if an oral presentation is necessary.

TERMS, CONDITIONS AND CLAUSES

1.0 Owner - The City reserves the right to award parts of bids, reject any or all bids and to waive technical irregularities in the bids. The award will be made to the bidder who provides the goods and services at the best value for the City.

2.0 Questions and Inquires - Bidder’s desiring further information or interpretation must request such information in the questions section of OpenGov.

3.0 Submission of Proposals - Submit electronically through OpenGov. Proposals will be publicly opened and read on July 16, 2026 at 1:00 p.m. in the Conroe Municipal Center Conference Room.

Contact:

Purchasing Department Stephanie Ramirez – Buyer II 700 Metcalf St.

Conroe, TX. 77301

The City of Conroe is not responsible for lost, misdirected or late responses.

4.0 Information Clarification - All questions shall be asked through OpenGov.com. Should a Bidder discover a discrepancy or an omission in the plans or specifications, he should at once notify the Purchasing Department so that an addendum can be issued. No explanation or interpretation other than an addendum issued by the City will be considered official or binding.

5.0 Substitutions - Where materials or equipment are specified by a trade or brand name, it is not the intention of the Owner to discriminate against an equal product of another manufacturer, but to set a definite standard of quality or performance, and to establish an equal basis for the evaluation of bids. In preparing his bid, each bidder is expected to include in his base bid the cost of the items so specified.

6.0 References - The City of Conroe may request bidders to supply, with this Invitation to Bid, a list of at least five (5) references where like services have been supplied by their firm. Include name of firm, contact person, address, telephone number and fax number.

7.0 Materials and Services - The Bidder warrants that goods, materials or services delivered to the City will meet the minimum specifications set forth therein. Bidder shall furnish all data pertinent to specifications and warranties, which apply to items in the bid.

8.0 Price of Materials and Sales Tax - Prices for all goods or services shall remain firm for the duration of this contract and shall be stated on the bid sheet. Prices shall be all inclusive. Any price not shown on the bid sheet will not be honored by invoice. No price changes, additions or subsequent qualifications will be honored during the course of this contract. All prices must be written in ink or typewritten. Transportation, freight or other charges are to be prepaid by the bidder and included in the bid price. If there are additional charges of any kind, other than those mentioned above, specified or unspecified, Bidder must indicate both items required and attendant cost or forfeit the right to payment.

This Contract is issued by an organization, which qualifies for exemption pursuant to the provisions of Article

20.04 (F) of the Texas Limited Sales, Excise and Use Tax Act.

9.0 Antitrust Affirmation - The undersigned affirms under penalty of perjury of the laws of the State of Texas that (1) in connection with this Response, neither I nor any representative of the Respondent have violated any provision of the Texas Free Enterprise and Antitrust Act, Tex. Bus. & Comm. Code Chapter 15; (2) in connection with this Response, neither I nor any representative of the Respondent have violated any federal antitrust law; and (3) neither I nor any representative of the Respondent have directly or indirectly communicated any of the contents of this Response to a competitor of the Respondent or any other company, corporation, firm, partnership or individual engaged in the same line of business as the Respondent.

10.0 Assignment - Respondent shall not assign its rights under the contract or delegate the performance of its duties under the contract without prior written approval from the Agency. Any attempted assignment in violation of this provision is void and without effect.

11.0 Buy Texas Affirmation - In accordance with Section 2155.4441 of the Texas Government Code, Respondent agrees that during the performance of a contract for services it shall purchase products and materials produced in Texas when they are available at a price and time comparable to products and materials produced outside this state.

12.0 Reserved

13.0 COVID-19 Vaccine Passport Prohibition - Respondent certifies that it does not require its customers to provide any documentation certifying the customer’s COVID-19 vaccination or post-transmission recovery on entry to, to gain access to, or to receive service from the Respondent’s business. Respondent acknowledges that such a vaccine or recovery requirement would make Respondent ineligible for a state-funded contract.

14.0 Data Management and Security Controls - In accordance with Section 2054.138 of the Texas

Government Code, Respondent certifies that it will comply with the security controls required under this contract and will maintain records and make them available to the City of Conroe as evidence of Respondent’s compliance with the required controls.

15.0 Dealings with Public Servants Affirmation - Respondent has not given, offered to give, nor intends to give at any time hereafter any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or service to a public servant in connection with the submitted Response.

16.0 Debts and Delinquencies Affirmation - Respondent agrees that any payments due under the contract shall be applied towards any debt or delinquency that is owed to the City of Conroe, Montgomery County, State of Texas.

17.0 Disclosure - There will be no disclosure of the contents to competing firms until the contract is awarded.

All proposals will be kept confidential during the negotiation process. Once the contract has been awarded all proposals will be open for public inspection, except for trade secrets and confidential information, which the firm identifies as proprietary.

18.0 Dispute Resolution (General) - The dispute resolution process provided for in Chapter 2260 of the Texas

Government Code must be used to attempt to resolve any dispute arising under the contract.

19.0 Excess Obligations Prohibited - The contract is subject to termination or cancellation, without penalty to the City, either in whole or in part, subject to the availability of City funds.

20.0 Excluded Parties - Respondent certifies that it is not listed in the prohibited vendors list authorized by

Executive Order No. 13224, “Blocking Property and Prohibiting Transactions with Persons Who Commit, Threaten to Commit, or Support Terrorism”, published by the United States Department of the Treasury, Office of Foreign Assets Control

21.0 False Statements - Respondent represents and warrants that all statements and information prepared and submitted in this document are current, complete, true, and accurate. Submitting a Response with a false statement or material misrepresentations made during the performance of a contract is a material breach of contract and may void the submitted Response and any resulting contract

22.0 Governing Law and Venue - The contract shall be governed by and construed in accordance with the laws of the State of Texas, without regard to the conflicts of law provisions. The venue of any suit arising under the contract is fixed in any court of competent jurisdiction of Montgomery County, Texas, unless the specific venue is otherwise identified in a statute which directly names or otherwise identifies its applicability to the contracting Agency.

23.0 Human Trafficking Prohibition - Prohibition Under Section 2155.0061 of the Texas Government Code, the Respondent certifies that the individual or business entity named in this Response or contract is not ineligible to receive the specified contract and acknowledges that this contract may be terminated and payment withheld if this certification is inaccurate

24.0 Indemnification: BIDDER SHALL DEFEND, INDEMNIFY AND HOLD HARMLESS THE CITY OF

CONROE, AND/OR THEIR OFFICERS, AGENTS, EMPLOYEES, REPRESENTATIVES,

CONTRACTORS, ASSIGNEES, AND/OR DESIGNEES FROM ANY AND ALL LIABILITY, ACTIONS,

CLAIMS, DEMANDS, OR SUITS, AND ALL RELATED COSTS, ATTORNEY FEES, AND EXPENSES

ARISING OUT OF, OR RESULTING FROM ANY ACTS OR OMISSIONS OF BIDDER OR ITS AGENTS,

EMPLOYEES, SUBCONTRACTORS, ORDER FULFILLERS, OR SUPPLIERS OF SUBCONTRACTORS

IN THE EXECUTION OR PERFORMANCE OF THE CONTRACT AND ANY PURCHASE ORDERS

ISSUED UNDER THE CONTRACT. THE DEFENSE SHALL BE COORDINATED BY BIDDER WITH THE

OFFICE OF THE CITY ATTORNEY WHEN THE CITY IS NAMED DEFENDANT IN ANY LAWSUIT AND

BIDDER MAY NOT AGREE TO ANY SETTLEMENT WITHOUT FIRST OBTAINING THE

CONCURRENCE FROM THE OFFICE OF THE CITY ATTORNEY. BIDDER AND CITY AGREE TO

FURNISH TIMELY WRITTEN NOTICE TO EACH OTHER OF ANY SUCH CLAIM.

25.0 No Conflict of Interest - Respondent represents and warrants that the provision of goods and services or other performance under the contract will not constitute an actual or potential conflict of interest or reasonably create an appearance of impropriety.

26.0 Signature Authority - By submitting the Response, Bidder represents and warrants that the individual submitting this document and the documents made part of this Response is authorized to sign such documents on behalf of the Respondent and to bind the Respondent under any contract that may result from the submission of this Response.

27.0 City’s Right to Audit - The City may appoint an auditor to conduct an audit or investigation of any entity receiving funds from the City directly under the contract or indirectly through a subcontract under the contract. The acceptance of funds directly under the contract or indirectly through a subcontract under the contract acts as acceptance of the authority of the City auditor, under the direction of the City Council, to conduct an audit or investigation in connection with those funds. Under the direction of the City Council, an entity that is the subject of an audit or investigation by the City auditor must provide the City auditor with access to any information the City auditor considers relevant to the investigation or audit.

28.0 Suspension and Debarment - Respondent certifies that it and its principals are not suspended or debarred from doing business with the state or federal government as listed on the State of Texas Debarred Vendor List maintained by the Texas Comptroller of Public Accounts and the System for Award Management (SAM) maintained by the General Services Administration.

29.0 Terms and Conditions Attached to Response - Any terms and conditions attached to a Response will not be considered unless specifically referred to in the Response.

30.0 Texas Bidder Affirmation - Respondent certifies that if a Texas address is shown as the address of the

Respondent on this Response, Respondent qualifies as a Texas Bidder as defined in Section 2155.444(c) of the Texas Government Code.

31.0 Americans with Disabilities Act - Respondent represents and warrants its compliance with the requirements of the Americans With Disabilities Act (ADA) and its implementing regulations, as each may be amended.

32.0 Change in Law and Compliance with Laws - Any alterations, additions, or deletions to the terms of the contract that are required by changes in federal or state law or regulations are automatically incorporated into the contract without written amendment hereto and shall become effective on the date designated by such law or by regulation.

33.0 Disclosure of Interested Parties - Respondent represents and warrants that if selected for award of a contract as a result of the Solicitation, Respondent will submit to the City of Conroe a Certificate of Interested Parties prior to contract execution in accordance with Section 2252.908 of the Texas Government Code.

34.0 Discounts - If Respondent at any time during the term of the contract provides a discount on the final contract costs, Respondent will notify City in writing ten (10) calendar days prior to effective date of discount.

Agency will generate a Purchase Order Change Notice and send a revised Purchase Order to Respondent.

35.0 Equal Employment Opportunity - Respondent represents and warrants its compliance with all applicable duly enacted state and federal laws governing equal employment opportunities.

36.0 Force Majeure - Neither Respondent nor City shall be liable to the other for any delay in, or failure of performance, of any requirement included in the contract caused by force majeure. The existence of such causes of delay or failure shall extend the period of performance until after the causes of delay or failure have been removed provided the non-performing party exercises all reasonable due diligence to perform.

Force majeure is defined as acts of God, war, fires, explosions, hurricanes, floods, failure of transportation, or other causes that are beyond the reasonable control of either party and that by exercise of due foresight such party could not reasonably have been expected to avoid, and which, by the exercise of all reasonable due diligence, such party is unable to overcome.

37.0 Immigration - Respondent represents and warrants that it shall comply with the requirements of the

Immigration and Nationality Act (8 U.S.C.§ 1101 et seq.) and all subsequent immigration laws and amendments.

38.0 Independent Contractor - Respondent acknowledges and agrees that it is furnishing products and services in the capacity of an independent contractor and that Respondent and its personnel are not employees of the City.

39.0 Legal and regulatory actions - Respondent represents and warrants that it is not aware of and has received no notice of any court or governmental agency actions, proceedings or investigations, etc., pending or threatened against Respondent or any of the individuals or entities included in the Response within the five (5) calendar years immediately preceding the submission of the Response that would or could impair Respondent’s performance under the contract, relate to the solicited or similar goods or services, or otherwise be relevant to Agency’s consideration of the Response. If Respondent is unable to make the preceding representation and warranty, then Respondent instead represents and warrants that it has included as a detailed attachment in its Response a complete disclosure of any such court or governmental agency actions, proceedings or investigations, etc. that would or could impair Respondent’s performance under the contract, relate to the solicited or similar goods or services, or otherwise be relevant to Agency’s consideration of the Response. In addition, Respondent represents and warrants that it shall notify Agency in writing within five (5) business days of any changes to the representations or warranties in this clause and understands that failure to so timely update Agency shall constitute breach of contract and may result in immediate termination of the contract.

40.0 Limitation on Authority - Respondent shall have no authority to act for or on behalf of City except as expressly provided for in the contract; no other authority, power or use is granted or implied. Respondent may not incur any debt, obligation, expense or liability of any kind on behalf of the City.

41.0 No Implied Waiver - The failure of a Party to insist at any time upon the strict performance of any covenant or agreement or to exercise any option, right, power, or remedy contained in the contract shall not be construed as a waiver or a relinquishment thereof for the future.

42.0 No Quantity Guarantees - Agency makes no express or implied warranty whatsoever that any minimum compensation or minimum quantity will be guaranteed under the contract.

43.0 No Third- Party Beneficiaries - The contract is made solely and specifically among and for the benefit of the parties named herein and their respective successors and assigns, and no other person shall have any right, interest, or claims hereunder or be entitled to any benefits pursuant to or on account of the contract as a third-party beneficiary or otherwise.

44.0 Record Retention - Respondent shall maintain and retain all records relating to the performance of the contract including supporting fiscal documents adequate to ensure that claims for contract funds are in accordance with applicable State of Texas requirements. These records will be maintained and retained by Respondent for a period of seven (7) years after the contract expiration date or until all audit, claim, and litigation matters are resolved, whichever is later.

45.0 Refund - Respondent will promptly refund or credit within thirty (30) calendar days any funds erroneously paid by Agency which are not expressly authorized under the contract.

46.0 Severability - If any provision of the contract is construed to be illegal or invalid, such construction will not affect the legality or validity of any of its other provisions. The illegal or invalid provision will be deemed severable and stricken from the contract as if it had never been incorporated herein, but all other provisions will continue in full force and effect.

47.0 Sovereign Immunity - The Parties expressly agree that no provision of the contract is in any way intended to constitute a waiver by the City of any immunities from suit or from liability that the City may have by operation of law.

48.0 Subcontractors - Respondent may not subcontract any or all of the work and/or obligations due under the contract without prior written approval of the Agency. Subcontracts, if any, entered into by the Respondent shall be in writing and be subject to the requirements of the contract. Should Respondent subcontract any of the services required in the contract, Respondent expressly understands and acknowledges that in entering into such subcontract(s), Agency is in no manner liable to any subcontractor(s) of Respondent. In no event shall this provision relieve Respondent of the responsibility for ensuring that the services performed under all subcontracts are rendered in compliance with the contract.

49.0 Survival - Expiration or termination of the contract for any reason does not release Respondent from any liability or obligation set forth in the contract that is expressly stated to survive any such expiration or termination, that by its nature would be intended to be applicable following any such expiration or termination, or that is necessary to fulfill the essential purpose of the contract, including without limitation the provisions regarding warranty, indemnification, confidentiality, and rights and remedies upon termination.

50.0 Termination for Convenience - Agency may terminate the contract for convenience on thirty (30) calendar days’ written notice. There is no buy out or other amounts due if Agency terminates early. Upon termination under this provision, Respondent shall refund to Agency any amounts attributable to the terminated months within thirty (30) days of the termination.

51.0 Insurance Requirements:

NO BID WILL BE CONSIDERED FOR AWARD IF THE VENDOR HAS NOT SUBMITTED AN INSURANCE FORM

ALONG WITH THE BID

The Bidder shall procure and maintain, at its expense, during the term of this bid, at least the following insurance, covering work performed.

COVERAGE LIMITS

A. Worker’s Compensation - As required by Texas Law B. Employer’s Liability - $ 500,000 each occurrence C. Public Liability (Bodily injury) - $1,000,000 combined single limit D. Public Liability (Property damage) - $1,000,000 combined single limit E. Automobile Liability (Bodily injury) - $ 200,000 each person F. Automobile Liability (Property damage) - $ 50,000 each occurrence

The Bidder agrees to furnish insurance certificates, showing the bidders compliance with this section if required by the City.

52.0 Reserved.

53.0 Reserved.

54.0 Conditions of Work - Bidders are expected to be fully informed of construction and labor conditions under which the work will be performed, and to have thoroughly reviewed the plans, contract documents and specifications. Failure to do so will not relieve a successful bidder of any obligations to furnish material and labor necessary to complete the project.

55.0 Conditions of Conduct - At all times any agent, officer, or employee of Bidder shall be present upon property owned by the City of Conroe, the terms and conditions of the Drug and Alcohol Policy currently adopted by the City of Conroe, shall be deemed applicable to such persons. Violations of terms and conditions while present on the premises owned by the City of Conroe shall be grounds for termination of any contract between the City and Bidder.

56.0 Alternate Items - No alternate bids or bid items will be considered unless they are specifically requested by the proposal.

57.0 Unit Prices - The unit price of each of the bid items in the bid proposal shall include it pro-rata share of overhead so that the sum of the products obtained by multiplying the quantity shown for each item by the unit price bid represents the total bid. Any bid not conforming to the condition may be rejected. The unit prices will be used to determine the amount of any change orders resulting from an increase or decrease in quantities.

58.0 Corrections - Erasures or other corrections in the bid must be noted over the signature of the bidder.

59.0 Withdrawal of Bids - Bids may be withdrawn by written request dispatched for delivery in the normal course of business prior the bid opening. The bid guaranty of any bidder withdrawing his bid in accordance with the above will be returned promptly.

60.0 Award of / Rejection of Bids - The City reserves the right to consider as unqualified to do the work, any bidder who does not habitually perform with his own forces, the major portions of the work involved in construction of the improvements embraced in this contract.

61.0 Change Orders - The Owner may, at any time or from time to time, order additions, deletions or revisions to the Work; such changes will be authorized by written Change Order to be prepared by the PURCHASING DEPARTMENT for execution by the OWNER and the CONTRACTOR. The Change Order shall set forth the basis for any change in contract price as hereinafter set forth for Extra Work, and any change in contract time which may result from the change.

Any request by the CONTRACTOR for a change in Contract Price shall be made prior to beginning the work covered by the proposed change.

It is agreed that the basis of compensation to the CONTRACTOR for Work either added or deleted by a Change Order of for which a claim for Extra Work is made shall be determined by one or more of the following methods:

Method (A) - By agreed unit prices; or Method (B) - By agreed lump sum; or

Method (C) - Actual field cost of the work, plus fifteen (15) percent.

62.0 Payment – City Staff shall review all Contractors’ application for payment and supporting data to determine the amount owed to the Contractor. Once approved payment will be scheduled within thirty (30) days upon complete delivery and acceptance of all equipment/material and receipt of an original invoice for the equipment/material complying with the terms and conditions of the award. The City reserves the right to withhold up to ten percent (10%) of the purchase price in the event there is a conditional acceptance.

63.0 Reimbursements - There is no expressed or implied obligation for the City to reimburse responding firms for any expenses incurred in preparing proposals in response to this request and the City will not reimburse responding firms for these expenses, nor will the City pay any subsequent costs associated with the provision of any additional information or presentation, or to procure a contract for these services.

64.0 Bid Agreement and Certification:

The Undersigned Agrees That:

A. No Federal, State, County or Municipal taxes have been included in the quoted prices and none will be added.

B. Prices in this proposal have not knowingly been disclosed with any other provider and will not be prior to award.

C. Prices in this proposal have been arrived at independently, without consultation, communication or agreement for the purpose of restricting competition.

D. No attempt…