Annual Hoist and Crane Inspections and Repairs

State University of New York at Buffalo is requesting bids for annual hoist and crane inspection and repair services across its North, South, and Downtown Campuses and all other University-affiliated facilities under IFB 25AJB0086, with bids due July 28, 2026 at 3:00 p.m. Eastern Time. A Minority and Women Business Enterprise (MWBE) contracting goal of 30 percent applies to this procurement.

The scope covers inspection and repair of approximately forty-five assorted hoists and cranes, nylon slings, engineered chains, and related equipment in compliance with OSHA requirements. Bidders must provide proof of manufacturer training, authorization, or certification for applicable equipment. All technicians must hold OSHA 10-hour certification and factory training. Routine inspections and repairs must be completed within three business days of authorization; emergency response is required within four hours. Athletics-related equipment inspections must be completed within a fixed service window of May 26–28 or an alternate window provided by the University, with no extensions granted for contractor staffing or scheduling issues. All inspection reports, repair documentation, and certifications must be submitted in PDF format to the University's Facilities Documents Library within five business days of service completion. The University reserves the right to add or remove equipment throughout the contract term and makes no guarantee of minimum inspections, repairs, or service calls.

The contract term is five years. Pricing must be submitted through the University's ShopBlue eProcurement system; quoted prices remain firm for the first year, with subsequent annual increases capped at the Consumer Price Index (Northeast Urban, All Items) unless accompanied by supporting documentation for higher increases, which generally will not exceed five percent per Office of the State Comptroller approval. The incumbent contractor is Simmers Crane. Proposals must be submitted exclusively through ShopBlue; no public bid opening will be held, and late bids will not be accepted. Proposals constitute a non-revocable binding offer firm for fifteen days from bid opening. Written questions must be submitted via the Question & Answer Board by the deadline specified in the RFP. Award is contingent upon execution of a formal written agreement and approval by the New York State Attorney General and State Comptroller.