Annual Generator Inspection & Maintenance - Three (3) Year Agreement

The Charter Township of Chesterfield in Macomb County, Michigan, is soliciting competitive bids for an Annual Generator Inspection & Maintenance Three-Year Agreement (RFP-2024-FO-82), targeting comprehensive service for eleven emergency generators across multiple municipal facilities. The procurement seeks a qualified contractor to perform semi-annual inspections and maintenance, with two mandatory site visits per year in April and November, encompassing detailed evaluations of installation systems, cooling systems, starting and charging systems, lubrication systems, control panels, fuel systems, exhaust and air intake systems, and full power load bank testing. Contractors must provide all necessary filters, oils, and supplies for maintenance, with a firm price guarantee covering the specified scope of work. The RFP requires bidders to submit three professional references, provide proof of liability and workers' compensation insurance, and complete all required bid documentation. An optional pre-bid walk-through is scheduled for January 30, 2024, from 8:00 am to 11:00 am, with sealed bids due by 10:00 am EST on February 6, 2024, at the Township Clerk's office.

The solicitation does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. The contract covers generators from various manufacturers including Onan, Kohler, Michigan CAT, Cummins, and Coleman, with capacities ranging from 17KW to 250KW, located at the Department of Public Works, Municipal Office, Police Department, Fire Departments, and Brandenburg Park. Bidders must provide detailed pricing for two annual visits, an initial fee, and emergency service rates, with the township reserving the right to increase or decrease quantities at unit pricing. The three-year agreement includes provisions for contract termination with 30 days' written notice and allows for potential change orders, with all prices remaining firm throughout the contract duration. While specific budget ranges are not explicitly stated, the comprehensive nature of the service and the number of generators suggest a substantial contract value, potentially ranging from $50,000 to $150,000 over the three-year period, depending on the complexity of maintenance requirements and emergency service needs.