Annual fire equipment maintenance/testing

The State of Hawaii Department of Health (DOH), specifically Hawaii State Hospital (HSH), is seeking a contractor for comprehensive annual and quarterly fire equipment maintenance and testing services. The procurement involves inspecting, testing, and servicing fire protection infrastructure, including 203 fire extinguishers, 23 fire hydrants, fire sprinkler systems, and FM 200 fire suppression systems across multiple hospital buildings. The contract will cover services from September 22, 2025, to June 30, 2026, with the procurement process initiated via a Request for Quotes (RFQ). Quotes are due by September 26, 2025, at 2:00 PM HST, and will be awarded to the lowest responsive and responsible bidder. Mandatory requirements include vendor registration to do business in Hawaii, submission of an Offeror's Qualification Form, Offer Form OF-1, proof of liability insurance, and a current W-9. Contractors must provide monthly billing, submit detailed inspection reports within ten days of service, and immediately report any life safety threats discovered during inspections.

The contract does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must maintain general liability insurance of $1,000,000 per occurrence with a $2,000,000 aggregate limit, and automobile liability insurance of $1,000,000 per occurrence, with insurance obtained from a Hawaii-authorized provider. The State of Hawaii will be listed as an additional insured on all policies. While no specific budget range is provided, contractors will be compensated monthly for services rendered. The contract includes provisions for the state to terminate services with 30 days' written notice and requires contractors to adhere to specific on-site conduct guidelines, such as wearing shirts, avoiding smoking, and coordinating with hospital staff to minimize operational disruptions. Vendors must be prepared to work across multiple buildings at the Hawaii State Hospital located in Kaneohe, with a focus on maintaining critical fire safety infrastructure and compliance.