Analytical Instrument Service Agreement -FY27

The Trinity River Authority is soliciting bids for a comprehensive analytical instrument service agreement covering preventive maintenance, routine maintenance, repair, calibration, performance verification, training, chemistries and reagents, technical support, and reporting for HACH instrumentation at the Central Regional Wastewater System (CRWS) in Dallas County, Texas, with bids due August 14, 2026 at 12:00 p.m.

The scope encompasses over 100 individual analytical instruments distributed across 12 aeration basins, final clarifier, pump station, chlorine buildings, dechlor units, and laboratory facilities. All replacement parts, consumables, chemistries, and reagents must be genuine OEM-approved materials; third-party or non-approved items are expressly prohibited. The successful bidder must provide pricing for five line items: preventive maintenance at manufacturer-recommended intervals, commissioning and training, repairs including labor and parts, routine maintenance visits as determined by the Authority, and performance verification and reporting after each service visit. Service delivery must occur between 7:00 a.m. and 3:00 p.m. Monday through Friday, excluding TRA holidays.

The contract term is one year, commencing December 1, 2026 and ending November 30, 2027, with no renewal options. Pricing must be firm and fixed for the entire contract period without escalation. Pricing is exempt from Texas sales tax and federal excise tax.

The successful bidder must obtain comprehensive insurance coverage: $1 million commercial general liability per occurrence, $2 million pollution liability per claim, $1 million commercial auto liability combined single limit, $2 million umbrella liability, workers' compensation at statutory limits, and $1 million cyber and professional liability coverage.

Bids are submitted electronically through the Procureware website at https://tra.procureware.com. Bid reading occurs at 2:00 p.m. on August 14. No pre-bid conference is scheduled; all questions are addressed via the Procureware platform. Award will be made to the responsible bidder whose conforming bid is most advantageous to the Authority, considering price and factors such as delivery, efficiency, quality, experience, and service record.