Ambulance Unit/Medical Services - Term Contract

Louisiana State University and Agricultural & Mechanical College Board of Supervisors is requesting bids for ambulance unit and medical services for LSU Athletics events and special events under RFQ-0000002893, with bids due August 25, 2026 at 11:00 a.m. CT. Award will be made to the lowest responsive and responsible bidder on an all-or-none basis.

The scope encompasses EMT Basic personnel, Paramedics with Gear, full ambulance units with crews, medical supplies, helicopter services, and administrative fees across 17 line items. Services cover LSU Athletics gameday events (Football, Men's and Women's Basketball, Gymnastics, Baseball, Softball, Soccer, Volleyball, Tennis, Golf, Swimming and Diving, Track and Field, and Cross Country), athletic practices, postseason events, and university-hosted non-athletics events. Estimated hourly quantities range from 5 hours for helicopter services to 5,000 hours for EMT Basic and paramedic coverage. The bidder must maintain current licenses and certificates compliant with City of Baton Rouge and East Baton Rouge Parish Emergency Medical Services requirements and provide an 800-number for transport requests.

The contract term runs September 1, 2026 through June 30, 2027, with two additional one-year renewal options available at LSU's discretion and the supplier's acceptance. Bid pricing must be submitted on an all-or-none basis with unit prices quoted FOB LSU/Destination, inclusive of all shipping and handling, with firm pricing required for the entire contract duration unless escalation provisions are specifically included.

Comprehensive insurance is mandatory: Workers' Compensation with $1,000,000 Employer's Liability; Commercial General Liability of $2,000,000 per occurrence and $4,000,000 aggregate; Automobile Liability of $5,000,000 combined single limit; Professional Liability of $5,000,000 per claim; Aircraft Liability of $1,000,000 per passenger seat and $10,000,000 combined single limit; and Cyber Liability of $1,000,000 per claim and aggregate. LSU must be named as Additional Insured and Certificate Holder. Electronic submission is required to lsubids@lsu.edu.