ALDOT, Vision Annual Agreement FY2027

The Alabama Department of Transportation (ALDOT) is soliciting responses for a sole-source Vision Annual Agreement for FY 2027 covering door access repairs, swipe cards, card reader installation and maintenance, and miscellaneous gate entry repairs for equipment managed through Vision Southeast, with responses due October 9, 2026.

This is a sole-source procurement, eliminating competitive bidding. The equipment is already in place through Vision Southeast, which constrains the awardee to compatibility with existing infrastructure.

Suppliers must register in Alabama Buys and submit responses electronically through the platform. All inquiries must be submitted online through the Supplier Portal. Suppliers must certify compliance with Alabama state and local sales tax collection and remittance under Section 41-4-142, enroll in E-Verify if employing workers in Alabama, and complete a Disclosure Statement if the contract exceeds $25,000. The State reserves the right to request written proof of qualifications including manufacturer authorization and certificates of insurance.

The total contract cost does not exceed $25,000 across the original agreement and any subsequent renewals, with a maximum time period of five years from the effective date. The contract may be renewed annually by written agreement of both parties. Price escalation requests are capped at 5 percent of annual contract costs and must be supported by documentation. The State is exempt from sales tax, will not indemnify the supplier, and retains the right to cancel for convenience with reasonable notice. Disputes are resolved through negotiation and alternative dispute resolution in Montgomery, Alabama, with exclusive venue there. Vendors must accept multiple forms of electronic payment at no additional cost to the State.