Albemarle County PSOC HVAC Upgrades

Albemarle County, Virginia is soliciting sealed bids for HVAC upgrades at the Public Safety Operations Center (1639 Rio Road East, Charlottesville, Virginia), with bids due June 2, 2026 at 2:00 p.m. ET and a virtual bid opening at 2:30 p.m. the same day. An optional pre-bid conference is scheduled for May 13, 2026 at 10:00 a.m. at the project site.

The scope encompasses installation of new HVAC rooftop units, new electrical work, and roof work. The contractor must engage Siemens as the subcontractor for HVAC DDC instrumentation and controls work at a fixed subcontract price of $10,000. Contractor registration is mandatory under Virginia Code Title 54.1, Chapter 11. For bids exceeding $120,000, a Virginia Class A Contractor license is required; bids between $10,000 and $120,000 require a Class B license.

The estimated construction cost range is $100,000 to $200,000. A bid bond equal to five percent of the bid amount is required for bids exceeding $100,000. Performance and labor/material payment bonds, each equal to 100 percent of the contract value, are required for contracts exceeding $100,000. The contract will be awarded on a lump sum basis to the lowest responsive and responsible bidder.

The anticipated Notice to Proceed is around June 9, 2026, with on-site construction beginning June 24, 2026. Substantial completion is due March 1, 2027. Final completion must be achieved within 90 consecutive calendar days after substantial completion. Pre-bid questions must be submitted by May 26, 2026 using the provided prebid question form. The County will obtain the building permit at its expense; the contractor is responsible for all other permits and licenses. Bidders must acknowledge receipt of all issued addenda on the bid form. Bids may be submitted in paper form to a secure lockbox at the County Office Building or electronically in PDF format through the Albemarle County Procurement Intake Form.