Alba Park Flag Poles Design Build

The City of Medford Parks, Recreation & Facilities Department is seeking a qualified construction contractor to design, procure, and install two vandal-resistant lit flagpoles at Alba Park through a Request for Qualifications (RFQ 2025-001). The project specifically requires one flagpole for the American flag and another for the Alba Italy sister city flag, located next to the park's fountain. The procurement will be evaluated by a Selection Committee using two primary criteria: Company Overview including Construction and Design Team (50 points) and Demonstrated Ability with Examples of Similar Past Projects (50 points). A non-mandatory pre-bid job walk is scheduled for September 25, 2025, at 9:00 AM, located at the park's fountain at 301 W. Main St., Medford, Oregon. Qualified contractors must submit their proposals by October 3, 2025, at 3:00 PM PDT, and will be responsible for determining flagpole height, brand, and specific lighting based on the available budget. The selected contractor must obtain a City of Medford Business License and provide completed Proposers Bid Certification and Contractor Tax Compliance documentation.

The contract opportunity does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. The project is funded by $25,000 in city community initiative funds, with potential contract negotiation possible for up to ten years. Contractors will be required to meet specific insurance requirements and demonstrate tax law compliance with Oregon state and local regulations. The City reserves the right to select the contractor based on qualifications or conduct interviews with the highest-qualified proposers. Potential bidders must certify compliance with various local, state, and national legal requirements, including holding appropriate professional registrations and adhering to non-discrimination policies. Contractors will also need to complete a free online Pay Equity Training for businesses. While no incumbent vendors are mentioned, the project represents a specific municipal infrastructure improvement focused on enhancing Alba Park's ceremonial space with new flagpoles.