AI Powered Wellness and Coaching Pod

South Plains College is requesting proposals for the purchase, delivery, installation, and implementation of an AI-powered wellness and coaching pod for students and employees, with proposals due October 27, 2026 at 2:00 p.m. CST through the Bonfire electronic bidding platform.

The scope is a self-contained pod environment that integrates physical privacy, artificial intelligence, and guided wellness and career/life coaching content. The pod must provide private access to stress-management, personal-development, and coaching resources within a single user experience.

Pricing is structured as fixed cost factors with separate line items for hardware (including initial installation) and software during a prepaid three-year investment period, plus annual investment costs beginning in year four for hardware maintenance and software. Evaluation criteria are weighted as follows: three-year initial cost (40 percent), cost beginning year four (50 percent), and delivery and implementation time (10 percent). Award will be made to the proposal offering best value to the College.

Contractors must comply with Texas statutory requirements, including verification of franchise tax status, certification regarding boycotts of Israel and energy companies, prohibition on discrimination against firearms entities, and compliance with Executive Order GA-48 regarding foreign adversaries. Work must conform to specifications at no additional cost to the College. Contractors are responsible for all labor, materials, equipment, waste disposal, and applicable prevailing wage rates under Davis-Bacon federal wage standards. Insurance coverage is required if contractor employees or subcontractors are present on campus, with minimum limits including workers' compensation, commercial general liability, and vehicle liability coverage.

The successful contractor must execute the contract within ten calendar days of acceptance notification and provide required insurance documents and payment/performance bonds as applicable. A pre-bid conference was scheduled for August 13, 2024 at South Plains College's Metals Technology Building, 1401 College Avenue, Levelland, Texas, where vendors could view the site, take measurements, and ask questions.