Affordable Care Act Reporting Solutions

The Beaufort County School District is seeking comprehensive Affordable Care Act (ACA) Reporting Solutions through Request for Proposal (RFP) #26-001, targeting services for approximately 22,000 students and 2,300 full-time employees across seventeen schools and administrative centers. The procurement encompasses a complete ACA reporting solution, including employer discovery sessions, workbook template creation, test data submission, Form 1094 and 1095 generation, PDF form production, IRS electronic filing, audit and inquiry assistance, and account management for up to 3,735 total forms. The district will evaluate proposals using a 130-point scoring system, with 100 points allocated to technical qualifications and 30 points to cost proposals, considering factors such as references (20%), implementation plan (20%), services offered (20%), experience with similar school districts (20%), and overall best interest of the district (20%). Proposals are due by July 30, 2025, at 4:00 PM EST, with the anticipated contract term spanning from September 2025 to August 2030 and an option to extend for two additional one-year periods. Interested vendors can obtain specifications electronically through the district's website or by contacting Kaylee Yinger via email.

The RFP emphasizes minority and woman business enterprise (M/WBE) compliance, encouraging proposers to demonstrate efforts to contract with businesses regardless of race, gender, or ethnicity. The district specifically requires potential bidders to document good faith outreach efforts toward minority subcontractors and show comprehensive commitment to diverse business engagement. Proposers must submit detailed documentation including firm information, financial statements, references, and a comprehensive approach to meeting the district's ACA reporting requirements. While specific budget ranges are not explicitly stated, the scope suggests a significant contract value given the comprehensive nature of services and the large number of forms to be processed. The procurement appears open to qualified vendors with demonstrated expertise in ACA reporting, particularly those with experience in educational institutional settings, who can successfully navigate the complex reporting requirements for a large school district.