Aerial photography, manned aircraft

Palm Beach County Board of County Commissioners, Purchasing Department, issued Invitation for Bid (IFB) #18-059/MB on April 5, 2018, soliciting aerial photography services through manned aircraft and unmanned aerial vehicles (UAV) with a bid submission deadline of April 12, 2018, at 4:00 p.m. This two-lot competitive procurement seeks Lot #1 (Manned Aircraft Aerial Photography) and Lot #2 (UAV Aerial Photography and Video) services to support the county's transportation planning and design activities. For Lot #1, the contractor must provide monthly scheduled shoots producing 11" x 14" color prints and digital files in various formats, with estimated annual quantities including 168 regular monthly shoots, 86 special order shoots with three views, 302 monthly shoots with five views, 122 special order shoots with five views, and additional print sizes up to 44" x 91". Lot #2 requires on-demand UAV services including aerial photography in multiple print sizes and video services ranging from 15 to 120-minute flight durations, with estimated annual quantities of 16 shoots with three views, 36 shoots with five views, and 184 video segments. Delivery of completed photography must occur within seven business days of receipt of the delivery order, subject to weather conditions. Successful bidders must demonstrate qualification by submitting at least three references for similar services performed within the past three years, along with proof of FAA Part 61 Commercial Pilot License for Lot #1 and FAA Part 107 UAS/UAV License for Lot #2, and must maintain Aircraft Liability insurance of not less than $1,000,000 combined single limit and Workers' Compensation insurance in accordance with Florida Statute Chapter 440. All photographs and video files must be delivered via File Transfer Protocol (FTP) in JPEG format at minimum 300 PPI or on DVD/CD with proper labeling and become the exclusive property of Palm Beach County upon delivery.

The procurement includes a minimum 15% Small Business Enterprise (SBE) participation goal, with preference mechanisms allowing SBE bidders within ten percent of the low bid for contracts under one million dollars to be considered for award. A five percent local preference is available to bidders with a permanent place of business in Palm Beach County or the Glades. Pricing shall remain firm for ninety days from bid submission and for the initial and subsequent contract term unless modified by special conditions. The contract term is twelve months with the option to renew for four additional twelve-month periods under mutual written agreement with no deviations from original terms and pricing, contingent upon County acceptance and satisfaction with deliverables and subject to annual appropriation by the Board of County Commissioners for subsequent fiscal years. No specific award values or budget ranges were disclosed in the solicitation documents; however, the scope of work indicates this is a significant ongoing service requirement for the county with substantial annual photography and video production demands. All responsive and responsible vendors meeting the stated qualifications and insurance requirements are eligible to submit bids.