AED Maintenance, Inspection and Service

Harford County, Maryland's Department of Procurement is requesting bids for maintenance, inspection, and service of 78 county-owned Automated External Defibrillator units across public facilities, with bids due September 30, 2026 at 1:00 PM EST under Bid No. 27-131. A pre-bid meeting is scheduled August 27, 2026 at 10:00 AM EST at 2220 Ady Road, Forest Hill, Maryland.

The scope includes monthly and annual visual and functional inspections, consumables management (electrode pads and lithium batteries), periodic diagnostic testing via certified biomedical analyzer, maintenance of a cloud-accessible digital log with 24/7 county access, post-event device cleaning within 24 hours, regulatory updates and firmware implementations, and inspection of Stop the Bleed kits and Narcan in AED cabinets. The contractor must employ manufacturer-trained technicians, furnish all labor, materials, supplies, tools, transportation, and equipment, and install AED cabinets to ADA compliance. Current device locations are listed in Exhibit A; the county may acquire additional units during the contract term.

The contract runs from December 1, 2026 through November 30, 2027, with the county holding an exclusive option to extend for four additional one-year periods under the same terms. Pricing must remain firm for one year from contract execution; thereafter, escalation requests are capped at the lower of the Consumer Price Index-All Urban Consumers or 3 percent, subject to county approval within 30 days. Bidders must submit pricing for three line items: monthly inspections (936 units), annual inspections (78 units), and emergency/on-call services (25 units estimated). A 5 percent bid deposit is required, along with performance bonds at 95 percent, payment bonds at 95 percent, and maintenance bonds at 10 percent of contract value.

Award is to the lowest responsive and responsible bidder. The county considers quality, conformity to specifications, delivery time, previous performance, vendor location, and references. Contractors must register with the Maryland State Department of Assessments and Taxation, prequalify with Harford County, and register with both eMaryland Marketplace Advantage and the Euna Procurement portal. Commercial General Liability of $1 million per occurrence ($2 million aggregate), Commercial Auto Liability of $1 million, statutory Workers Compensation, and Commercial Umbrella of $1 million coverage with Harford County named as additional insured are required. Questions are due September 10, 2026 at 1:00 PM EST via the Euna Procurement portal.