Adobe Professional 3-Year Renewal

The Maryland Department of Human Services' Office of Technology and Helpful Services (DHS/OTHS) is seeking to procure a three-year Adobe Professional software licensing contract effective from 08/31/2025 through 08/30/2028. The solicitation is specifically for renewing various Adobe Professional Software Licenses used by DHS staff, with proposals due on 05/06/2025 at 4:30 PM EST. Bidders must submit electronically with password-protected documents, providing a comprehensive breakdown of total contract costs into three annual sub-total payments. Key deliverables include purchasing new and unused software, providing estimated ship dates, including a screenshot of the Manufacturer's Suggested Retail Price (MSRP), and ensuring virus-free software. Evaluation criteria will focus on identifying the most advantageous bidder considering price and additional evaluation factors. Bidders must submit comprehensive documentation demonstrating their ability to provide authorized Adobe product resale, including specific product SKUs for Creative Cloud Single Apps, Creative Cloud All Apps, Acrobat Premium, and other licensing details.

This procurement is designated as a Small Business Reserve opportunity, which restricts participation to Master Contractors previously awarded under the Commercial Off-the-Shelf Software (COTS 2012) contract. Only authorized Adobe product resellers can submit proposals, with the state initiating a purchase order to the selected Master Contractor upon award. Invoicing will follow specific state requirements, with the first year's invoice to be submitted within 30 days of contract start. While the exact contract value is not explicitly stated, the documentation suggests a comprehensive enterprise-wide licensing arrangement covering multiple Adobe product lines. The solicitation indicates that the contract will involve annual payments at the start of each contract year, with bidders required to provide detailed pricing information. Special procurement requirements include providing current MSRP documentation and ensuring all proposed software meets the state's technical and licensing specifications. The opportunity is specifically limited to Baltimore City's jurisdiction and will be managed through the Maryland state procurement process.