Addendum - Added Questions and Answers***

The Michigan Department of Natural Resources issued Request for Proposal No. 190000002992 for cadastral surveying services across the Northern Lower Peninsula, specifically targeting five field projects (FM-11-18, FM-15-18, FM-22-18, FM-23-18, and FM-36-18) located in Presque Isle, Montmorency, and Alpena Counties. The scope of work encompasses comprehensive section retracement surveys on existing Department of Natural Resources lands, requiring contractors to conduct corner searches, set and record property corners including 1/16 corners, establish monumentation using stamped 2-inch aluminum caps on 5/8-inch by 34-inch iron rebars per 2009 Bureau of Land Management standards, and perform control measurements and boundary line marking. Deliverables include working AutoCAD drawings submitted five business days before final staking, two signed and stamped final maps (one on 4 mil mylar), least squares adjustment reports at 95% confidence with error ellipses, field notes, Land Corner Record Certificates (LCRC) or remonumentation certificates for all recorded corners, state plane and latitude-longitude coordinate files in CSV format, witness tree documentation, and blue composite posts at one-foot offsets on state land. Contractors must employ a licensed professional surveyor in responsible charge and a survey crew chief, each demonstrating minimum five projects completed within the past eight years and proficiency in Michigan Professional Surveying standards, GNSS protocols, and relevant software applications; key personnel cannot be reassigned without prior written State approval, with unauthorized removal resulting in material breach penalties up to $15,000 per individual. The proposal deadline was August 23, 2019, at 3:00 p.m. Eastern, with an anticipated contract begin date of September 3, 2019, and all contract work required to be completed by August 14, 2020; a mandatory kick-off meeting must occur within 30 calendar days of contract execution. The State evaluated proposals on a pass/fail basis assessing contractor compliance with staffing requirements, key personnel qualifications, subcontractor disclosure, and acceptance of standard contract terms, reserving the right to conduct facility tours, oral presentations, interviews, reference checks, and background checks during evaluation.

The procurement included no designated set-asides for disadvantaged enterprises, though bidders were required to complete a Vendor Questions Worksheet addressing qualified disabled veteran status and various certifications including clean corporate citizen status and abusive labor practices compliance. No incumbent vendors or current contractors were identified in the solicitation documents. Contractors must maintain commercial general liability insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 general aggregate, automobile liability insurance of $1,000,000 per accident, workers' compensation coverage, and employers liability insurance of $500,000 per accident. Pricing must remain firm for the entire contract term with no price escalation, and contractors must submit pricing schedules in modifiable formats (Microsoft Word or Excel) addressing all potential charges including setup fees, shipping and handling, per-piece pricing, and palletizing costs; the State was not obligated to accept the lowest price and could consider overall economic impact, total-cost-of-ownership factors, and prior performance in its award determination. The contract period extends through August 14, 2020, with the State reserving the right to award to multiple vendors and to adjust the number of 1/16 corners set and recorded on all projects as needed. While the specific contract value was not disclosed in the solicitation documents, contracts valued at $250,000 or greater require State Administrative Board approval, suggesting the potential magnitude of this procurement.