ADAH_FY2027_2304_Subscription Service

The Alabama Department of Archives and History is soliciting subscription service through Alabama Buys under the State of Alabama Office of the Chief Procurement Officer's Quick Quotes program, with proposals due October 6, 2026.

Vendors must register in Alabama Buys and respond electronically by the close date and time. The solicitation is governed by Standard Terms and Conditions for Quick Quotes (DOPQQBPV4.08.26.pdf).

Compliance requirements include registration with the Alabama Secretary of State for foreign entities, E-Verify enrollment verification for suppliers employing workers in Alabama, and completion of disclosure statements for contracts exceeding $25,000. Suppliers must certify full compliance with Alabama sales and use tax collection and remittance obligations.

The total contract cost may not exceed $25,000, inclusive of the original agreement and any subsequent renewals, over a maximum contract term of five years from the effective date. Any resulting contract may be renewed annually by written agreement of both parties. The State reserves the right to conduct cost realism and price reasonableness analysis on all bids and may approve requests for price escalation during contract performance, provided increases do not exceed 5 percent of annual contract costs or industry-specific price index increases.

Suppliers must accept multiple forms of electronic payment at no additional cost to the State, including state-issued credit cards, P-cards, and EFT transfers. The contract is governed by Alabama law with exclusive venue in Montgomery, Alabama. The State disclaims indemnification obligations and retains sovereign immunity rights.