ADAH_FY2027_2303_Monitoring Service

The Alabama Department of Archives and History is requesting proposals for monitoring services through a Quick Quote solicitation with responses due October 6, 2026.

The solicitation is governed by the State of Alabama Office of the Chief Procurement Officer's Standard Terms and Conditions for Quick Quotes. Suppliers must register in Alabama Buys and submit responses electronically through that platform. All suppliers must acknowledge receipt of the solicitation and any amendments, confirm agreement to furnish services at quoted prices, certify they have not engaged in collusion and are not barred from bidding, and comply with all stated terms and conditions.

The maximum contract cost is $25,000 across the original agreement and any subsequent renewals, with a maximum contract period of five years from the effective date. The contract may be renewed annually by written agreement of both parties. Contracts are governed by Alabama law with sole venue in Montgomery, Alabama.

Suppliers employing workers in Alabama must provide E-Verify enrollment documentation. The State reserves the right to conduct cost realism and price reasonableness analysis on all bids. Price escalation requests are limited to five percent of annual contract costs and must be justified with manufacturer or raw materials supplier documentation. Suppliers must accept multiple forms of electronic payment at no additional cost to the State. The State retains the right to cancel contracts for convenience with as much notice as practicable. Suppliers must comply with Alabama's sales tax exemption provisions and register with the Alabama Secretary of State if operating as a foreign corporation. All procurement information is a public record subject to Alabama Code 41-4-115 exemptions.