ADAH_FY2027_2204_Monitoring Service

The Alabama Department of Archives and History is soliciting a monitoring service under Quick Quote ADAH_FY2027_2204, with proposals due October 6, 2026. The contract carries a $25,000 cost ceiling across the full term including all renewals.

Suppliers must be registered in Alabama Buys and conduct all transactions through the Alabama Buys electronic platform. Supplier inquiries must be submitted through the Supplier Portal. The contract may extend up to five years from the effective date with annual renewal options available by written agreement of both parties, provided the aggregate cost does not exceed $25,000.

Suppliers must acknowledge receipt of all amendments, agree to furnish services at quoted prices, and comply with all terms and conditions. Price escalation is permitted only when material or labor costs increase significantly through no fault of the supplier, supported by documentation; any approved increases cannot exceed five percent of the annual contract cost and require written approval from both parties.

Suppliers must comply with the Beason-Hammon Alabama Taxpayer and Citizen Protection Act and verify E-Verify enrollment if employing workers in Alabama. Foreign entities must register with the Alabama Secretary of State before transacting business in the state. The State of Alabama is exempt from sales tax and will furnish an exemption letter upon request. All disputes are governed by Alabama law with exclusive venue in Montgomery, Alabama. The State retains the right to cancel contracts for convenience with reasonable notice. A Disclosure Statement is required for contracts exceeding $25,000.