ADA Self Evaluation and Transition Plan

The City of Fairfax, Virginia Office of Procurement Services is soliciting proposals for a comprehensive Phase 1 Americans with Disabilities Act Title II self-evaluation of public-facing infrastructure (RFP 126283), with proposals due October 20, 2026 at 3:00 p.m. via eVA.

The scope covers 13 city buildings, 12 parks with 2 standalone restroom facilities, 10 parking lots or facilities, 26 miles of streets with sidewalks and curb ramps, and 63 signalized intersections. The contractor must evaluate all assets against the 2010 ADA Standards for Accessible Design and Public Right-of-Way Accessibility Guidelines (PROWAG), then develop a prioritized transition plan identifying corrective actions, implementation schedules, and cost estimates for remediation. Deliverables include GIS-compatible field data, JPG photographs, and PDF reports, all of which become the exclusive property of the City of Fairfax.

Minimum qualifications require five years of ADA Title II self-evaluation experience for public entities, demonstrated expertise in assessing buildings, parks, and public right-of-way elements, at least one CASp-certified staff member, and community engagement experience with individuals with disabilities. The contractor must maintain Commercial General Liability insurance of $1 million per occurrence and $2 million aggregate, and comply with E-Verify requirements if employing more than 50 employees.

Evaluation weighs technical approach and methodology at 30 percent, experience and personnel qualifications at 20 percent, price and cost reasonableness at 25 percent, relevant project experience at 15 percent, and public outreach approach at 10 percent. The contract term is one year from award with three optional one-year renewal periods. Proposals must be submitted electronically; no site visits or bidder conferences are specified. Out-of-state business entities must provide Virginia State Corporation Commission registration or a legal counsel opinion regarding Virginia business contacts, with option to request post-deadline waiver submission.