ActiveBatch Renewal

The Hawaii Department of Human Services Med-QUEST Division is requesting quotes for renewal of ActiveBatch software, with quotes due August 3, 2026.

The scope is a software renewal — specific functional requirements, modules, user counts, and performance specifications are not detailed in the posted materials. ActiveBatch is a workload-automation and job-scheduling platform; the renewal likely covers license maintenance, support, and updates for the existing deployment within Med-QUEST Division operations.

The attached General Conditions (AG-008 103D, effective January 10, 2023) establish Hawaii's standard contractual framework. Key provisions include independent contractor status, tax clearance and compliance-certificate requirements before performance and final payment, termination for default with ten-day cure, termination for convenience, and suspension rights of up to sixty days. Contractors must provide cost or pricing data for contracts exceeding $100,000 and submit to audit of books, records, and pricing. Contract modifications exceeding $25,000 or ten percent of the initial contract price require Head of Purchasing Agency approval. Subcontractors must be paid within ten days of the State's receipt of funds. Contractors are required to indemnify and defend the State, protect confidential and personal information according to specified technological safeguards, comply with all applicable laws, and assign antitrust overcharge claims to the State. Contracts are governed by Hawaii law, with disputes resolved under Hawaii Administrative Rules Chapter 3-126. Records must be retained for three years.

No estimated contract value, incumbent information, pre-quote meeting, or question deadline is stated in the posted materials.