ACE 3 YR Agreement (7/2026 to 7/2029)

The State of Alabama Office of the Chief Procurement Officer is establishing an ACE (Alabama Cooperative Engagement) three-year agreement framework effective July 2026 through July 2029, with quotes due August 24, 2026. This is a cooperative-purchasing vehicle structured as a Quick Quote solicitation through Alabama Buys; all suppliers must register and submit responses electronically through the platform.

Suppliers must comply with Alabama's E-Verify program if employing workers within the state and maintain current registration with the Alabama Secretary of State if operating as a foreign corporation. All resulting agreements are governed by Alabama law with venue in Montgomery. Procurement information is public record; suppliers must complete disclosure statements for contracts exceeding $25,000.

The framework establishes that any resulting contract may be renewed annually by written agreement for a total contract cost not to exceed $25,000 or a maximum five-year period from the effective date. Price increases are capped at 5 percent of annual contract cost and require written approval from both parties. The State reserves the right to conduct cost realism and price reasonableness analysis and may request price-increase justification.

Suppliers must accept multiple forms of electronic payment at no additional cost, including state-issued credit cards, P-cards, and electronic fund transfer. By submitting a quote, suppliers affirm compliance with all terms and conditions, certify they have not engaged in bid collusion, and confirm they are not debarred from contracting with the State. The State maintains sovereign immunity and does not agree to indemnify suppliers.