Accounting-Water Cooler

The State of Alabama Office of the Chief Procurement Officer is soliciting Quick Quote responses for Accounting-Water Cooler (customer #020392) through Alabama Buys, with responses due October 9, 2026.

This is a Quick Quote solicitation governed by Alabama's standard terms and conditions. Suppliers must be registered in Alabama Buys and submit responses electronically through the platform. All communications must be conducted through the Supplier Portal to maintain a record.

The resulting contract may be renewed annually by written agreement up to a total contract cost of $25,000 or five years from the effective date, whichever comes first. Price escalation requests are capped at 5 percent of annual contract cost and require supporting documentation. The State reserves the right to conduct cost realism and price reasonableness analysis on all bids.

Suppliers must comply with E-Verify enrollment if they employ one or more employees within Alabama and must provide documentation within five calendar days of notification or face bid rejection. Foreign entities must register with the Alabama Secretary of State and certify compliance with Alabama sales tax laws under Act No. 2006-557. By submitting a quote, suppliers affirm they have read the solicitation, agree to furnish items or services at quoted prices, comply with all terms and conditions, and certify they have not engaged in collusion with other bidders.

The contract is governed by Alabama law with exclusive venue in Montgomery, Alabama. The State is exempt from sales tax and will not indemnify suppliers. The Chief Procurement Officer may cancel contracts for convenience with as much notice as practicable; suppliers may request cancellation only if performance is prevented by acts beyond their control, with the burden of proof resting on the supplier.