Access Control System Upgrade and Support Services

The California Department of Veterans Affairs (CalVet) has issued a Request for Quote (RFQ) for an Access Control System Upgrade and Support Services project at the Veterans Home of California - Ventura. The procurement seeks comprehensive upgrades and ongoing support for the facility's access control system located at 10900 Telephone Road in Ventura, CA. A mandatory bidder's conference is scheduled for January 6, 2026, at 10:00 AM PST, which all potential bidders must attend, with business cards and sign-in sheets required. Written questions about the RFQ are due by January 9, 2026, at 4:00 PM PST, with official responses to be provided by January 15, 2026. Quote submissions must be electronically submitted to ITProcurementServices@calvet.ca.gov by January 21, 2026, at 4:00 PM PST, with late submissions automatically rejected. The contract evaluation will use a value-effective approach, awarding a maximum of 100 points: 50 points from client reference form scores and 50 points from cost considerations, with the lowest proposed cost receiving maximum points through a proportional scoring formula. The State intends to award the contract by January 28, 2026, with an anticipated agreement start date of March 1, 2026, and a three-year contract term.

The RFQ includes specific requirements for business participation, mandating a minimum three percent (3%) Disabled Veteran Business Enterprise (DVBE) participation with potential incentive points of up to five percent (5%) of total cost points based on confirmed DVBE involvement. Small business preferences are available for California-certified small businesses performing a commercially useful function, with up to 4.9 preference points possible for both direct small business participation and non-small businesses subcontracting at least twenty-five percent (25%) of work to certified small businesses. The State reserves significant discretion in the procurement process, including the right to reject all quotes and waive immaterial deviations. No travel costs will be reimbursed, and all quoted costs must be comprehensive and submitted exclusively on Form 13, Cost Quote. Bidders must comply with all administrative requirements on a pass/fail basis, with quotes failing mandatory requirements being deemed non-responsive and summarily rejected. While specific budget ranges are not explicitly stated, the detailed evaluation criteria and multi-year contract structure suggest a significant investment in modernizing the access control infrastructure at the Ventura Veterans Home.