Academic Program Review Software

The State University of New York (SUNY) System Administration is seeking a Software-as-a-Service (SaaS) solution for academic program review and approval across its 64 campuses. The procurement targets a comprehensive software platform that will streamline the current manual process of reviewing and submitting academic program proposals to the New York State Education Department (NYSED). The required software must include web forms, dynamic workflows, permission-based access, automatic PDF generation, and robust action tracking capabilities. Specific technical requirements include support for at least 25 users at SUNY System Administration and 250 users across campuses, with capabilities for data migration and integration with identity management systems. Bidders must submit detailed proposals that include functionality attestation, form samples, vendor experience, references, and critical security documentation such as a Higher Education Community Vendor Assessment Tool (HECVAT) and a current SOC 2 Type II report. The procurement timeline requires questions to be submitted by April 16, 2025, at 5:00 pm eastern time, with final proposals due by April 30, 2025, to be submitted exclusively via email to contract.unit@suny.edu.

The procurement will be conducted under SUNY's discretionary authority pursuant to NYS Education Law 355(5)(a), with no specific set-aside designations for service-disabled veteran-owned businesses. The total budget for this three-year contract is not to exceed $74,999, and SUNY explicitly reserves the right to award no contract. No incumbent vendors have been identified for an identical or substantially similar procurement in the past five years. The procurement covers all New York State counties and requires vendors to meet comprehensive security and functional requirements. Proposals will only be accepted electronically, and SUNY will not reimburse any travel or travel-related expenses associated with the bid process. Vendors must demonstrate robust software capabilities, security compliance, and the ability to support SUNY's complex academic program review and approval workflows across multiple campuses.