SUNY-wide Digital Backpack Solution

The State University of New York (SUNY) is seeking proposals for a comprehensive Digital Backpack Solution, a centralized, cloud-based platform designed to integrate with existing campus systems across the SUNY network. This Request for Proposal (RFP) aims to develop an innovative technology solution that will improve security, streamline academic processes, and provide equitable learning opportunities for students, faculty, and staff. The proposed platform must include scalable software tools suitable for multi-campus adoption, with capabilities for faculty to request specific instructional tools and advanced analytics that can dynamically adjust software licenses based on usage trends. Bidders must submit their proposals through SUNY's Jaggaer supplier portal by April 28, 2025, at 3:00 PM, with the expectation of developing a solution that supports unified resource access and enhanced user convenience. The contract will have an initial term of three years with two optional one-year renewals, covering all New York State counties and serving the entire SUNY system.

The solicitation includes specific sub-contracting goals for diverse business enterprises, with targets of 16% for Minority Owned businesses, 14% for Women Owned businesses, and 6% for Service-Disabled Veteran-Owned businesses. There are no specific set-aside designations for Service-Disabled Veteran-Owned businesses in this procurement, and the Disadvantaged Owned Sub-Contracting Goal is set at 0%. No incumbent vendors with identical or substantially similar contracts were identified in the past five years. The procurement will require seamless integration with existing SUNY campus systems, suggesting potential technical complexity and the need for vendors with robust technological capabilities and experience in higher education technology solutions. While specific budget ranges were not disclosed in the RFP, the comprehensive nature of the Digital Backpack Solution and its system-wide implementation indicate a potentially significant contract value.