AC Requirements QQ Solicitation Req. 5/16/2025

This state and local contract opportunity is a procurement for air conditioning maintenance services for the Board of Dental Examiners of Alabama, located in Birmingham, Jefferson County. The solicitation requires a mandatory site visit on May 21st at 1:00 p.m. for potential service providers to inspect the building and HVAC systems. The procurement covers comprehensive maintenance for four AC units/systems, including two quarterly inspections during the period from May 1 through September 30th, 2025. Service requirements include detailed system assessments such as thermostat settings, electrical connections, lubrication, condensate drain examination, outdoor unit inspection, fan assessment, air filter replacement, coil cleaning, refrigerant checks, blower maintenance, and heating element examination. Vendors must provide a detailed cost breakdown for the entire maintenance period and are prohibited from sub-contracting. The quote submission is due by May 23, 2025, and all correspondence should be directed to Dr. Mary Beth Finn at the Board's address: 2229 Rocky Ridge Road, Birmingham, AL 35216.

While specific set-aside designations are not explicitly detailed in the provided documentation, vendors must comply with Alabama's standard procurement requirements, including registration in Alabama Buys and adherence to state-specific regulations. The Quick Quote Standard Boilerplate indicates that contractors must meet various legal and operational standards, such as E-Verify enrollment, tax compliance, and adherence to the Beason-Hammon Alabama Taxpayer and Citizen Protection Act. Potential contractors will need to demonstrate comprehensive understanding of HVAC maintenance protocols and provide evidence of technical capability to perform the required services. Although a specific budget range is not specified, the procurement appears to be for a short-term maintenance contract covering the remainder of the fiscal year. Vendors must be prepared to submit electronic quotes and comply with the state's comprehensive terms and conditions, which include provisions for contract cancellation, payment processes, and vendor qualifications.