ABPP's Moulton Field Office Janitorial Service

The Alabama Bureau of Pardons and Paroles is soliciting bids for general janitorial services at its Moulton Field Office, with proposals due September 22, 2026, and a mandatory site visit on September 17, 2026, at 1:00 PM — attendance and sign-in are prerequisites for bid eligibility.

The scope covers once-weekly cleaning and disinfecting of entrance areas, hallways, restrooms, breakroom/kitchen areas, offices, and conference rooms; emptying and replacing trash receptacles; disinfecting high-touch surfaces; and maintaining the facility in clean, sanitary, and orderly condition. The contractor must provide all labor, supervision, cleaning supplies, chemicals, equipment, and trash-can liners. No subcontracting is permitted. The facility is 2,444 square feet at 12441 Alabama Highway 157, Moulton, Alabama 35650. Service begins October 1, 2026.

The cumulative contract value shall not exceed $25,000 over the maximum authorized service term. The ABPP intends to establish a multi-year agreement with contract term to be determined at award based on pricing and anticipated usage, not to exceed five years. Price escalation requests may be considered during performance if material, labor, or other component costs significantly increase, provided documentation is supplied and proposed increases do not exceed applicable industry-specific price indices or Consumer Price Index, capped at 5 percent of annual contract cost. The State reserves the right to conduct cost realism and price reasonableness analysis on all bids.

Invoicing is monthly in arrears following satisfactory service performance, with Net 30 payment terms. The contractor must provide proof of liability insurance prior to service commencement and coordinate the first service date and recurring weekly schedule with the Officer in Charge for approval. Suppliers must be registered in Alabama Buys, comply with E-Verify verification and Beason-Hammon Alabama Taxpayer and Citizen Protection Act requirements, and accept multiple forms of electronic payment at no additional cost to the State. The State retains the right to cancel for convenience with as much notice as practicable and is exempt from paying sales tax.