902797 uniform rental services

Alameda County is requesting quotations for uniform rental services including laundering, repair, replacement, fitting, inventory management, and weekly pickup and delivery across multiple locations, with responses due October 22, 2026 at 2:00 p.m., and a mandatory networking and bidders conference on September 14, 2026 at 10:00 a.m. (PST) via Microsoft Teams. A Small Local Emerging Business (SLEB) participation requirement applies: bidders not certified as SLEBs must subcontract at least 20% of the total bid amount to a certified SLEB partner or take exception, which may result in disqualification. A SLEB bidder may request up to 10% bid preference; local Alameda County bidders may request 5% preference with supporting documentation.

The scope covers uniform rental and textile services for the General Services Agency–Building Maintenance Department, GSA–Logistics, the Environmental Health Department–Household Hazardous Waste Division, and the Public Works Agency. Uniforms required include button-up shirts, industrial cargo pants, flame-resistant coveralls, jackets, vests, lab coats, and specified garments with department-specific logos, lettering, and name tags. The contract also encompasses shop towels, microfiber towels, floor mats, and anti-fatigue mats. Delivery locations span Hayward, San Leandro, Dublin, Oakland, and Livermore with frequencies ranging from daily to weekly. Uniforms must comply with the County's Sustainability Program, prioritizing environmentally preferable products with equivalent or higher performance at equal or lower cost than traditional alternatives.

The contract term is three years commencing January 1, 2027, with an option to renew for two additional years. Pricing must be submitted through the County of Alameda Procurement Portal using the County-provided pricing table with no alterations; all costs must include taxes (excluding sales and use tax) and freight (F.O.B. destination), with pricing fixed for the contract term. Bidders must quote garments and laundry services separately and include non-laundered uniform pricing. Billing operates on a 5/11 system (one-week supply per category per week regardless of items returned). The County currently has existing service providers and requires transition milestones within ten business days of notice to proceed without service interruption. Written questions are due September 15, 2026 at 5:00 p.m.; responses issue by October 12, 2026. Bidders must possess three years of continuous uniform rental services experience, hold all required permits and licenses, and provide uniform photographs. Mandatory insurance includes commercial general liability and commercial automobile liability of $1 million per occurrence each and workers' compensation with statutory limits, naming Alameda County as additional insured. Personnel performing services at county detention facilities must pass and maintain annual background clearances through the Alameda County Sheriff's Office.