#856939-heat pump & services-proj supp

The State of Alabama, through its Office of the Chief Procurement Officer, is issuing a Quick Quote solicitation (#856939) for heat pump and related services on the Alabama Buys procurement platform. This procurement seeks qualified suppliers to provide heat pump equipment and associated services, with deliverables and specific service requirements to be detailed within the solicitation materials. All prospective suppliers must be registered in Alabama Buys and submit responses electronically through the platform prior to the solicitation close date and time of March 26, 2026. Supplier inquiries must be submitted online through the Supplier Portal to maintain an official record of all communications and responses. The State reserves the right to conduct cost realism and price reasonableness analyses as part of the evaluation process, and may inspect products before acceptance and cancel contracts for justifiable cause with thirty days' notice for supplies and seventy-two hours' notice for services. The solicitation was posted on March 23, 2026, allowing prospective bidders a three-day submission window to prepare and submit their proposals.

The solicitation documents establish comprehensive terms and conditions that all suppliers must acknowledge and comply with, including certification that bidders have not engaged in collusion and are not barred from contracting with the State. Foreign entities must register with the Alabama Secretary of State, and suppliers employing workers in Alabama must verify E-Verify enrollment. For contracts exceeding $25,000, suppliers must complete required disclosure statements. The State will accept multiple forms of electronic payment, including state-issued credit cards, P-cards, and EFT transfers at no additional cost. The contract is governed by Alabama law with exclusive venue in Montgomery, Alabama, and is subject to the Alabama Administrative Code Division 4 of the Department of Finance. No specific budget range or award value is disclosed in the solicitation materials provided, and no incumbent vendor information, set-aside designations, or disadvantaged enterprise restrictions are referenced in the available documentation.