7840810000, HVAC, Service

The Pennsylvania Department of Transportation (PennDOT) is seeking an electronic bid for HVAC maintenance and repair services across four specified locations in Adams County: 1185 Fairfield Rd in Gettysburg, 151 Enterprize Drive in New Oxford, 1400 Carlisle Rd in Bendersville, and 80 Ulricktown Rd in Littlestown. The procurement requires a contractor to provide comprehensive preventative maintenance and repair services for heating, ventilation, and air conditioning systems. Key deliverables include routine maintenance inspections, on-call emergency repairs, and thorough documentation of all labor and materials using Confirmation of Service forms. The contract will have a three-year term with no renewal options, and bidders are required to conduct a site walkthrough before submitting their proposal. Specific performance requirements include a 3-day response time for non-emergency repairs and a 2-hour response time for emergency situations. The electronic bid must be received by March 25, 2014, at 11:00 am, with award based on the total low bid for all line items. Potential bidders can arrange site walkthroughs by contacting Doug at 717-334-3155 and can direct questions to Manda Parr at 717-549-3024.

The solicitation does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. The contract appears to be open to qualified HVAC contractors capable of servicing multiple maintenance locations with complex heating and cooling systems. While no incumbent vendor is mentioned, the contract requires bidders to have comprehensive understanding of various HVAC and boiler system types across different facilities. The Department reserves the right to furnish repair parts when possible, which may impact the total service costs. Although a specific budget range is not provided, bidders must include all labor and material costs in their submitted pricing. The procurement is specifically tied to PennDOT's maintenance operations in Adams County, suggesting this is a mission-critical service contract for maintaining transportation infrastructure facilities. Interested contractors should carefully review the attached Exhibit A document, which provides detailed specifications and performance expectations for the HVAC maintenance services.