54OHD28SB overhead door maintenance, services, and repairs

Key Information Summary Sheet (KISS)

Invitation for Bids Overhead Door Maintenance, Services, and Repairs Solicitation Number: 54OHD28SB IFB Issue Date: 08/30/25 IFB Issuing Office: STATE HIGHWAY ADMINISTRATION (SHA or the "Administration") Procurement Officer: Kenneth Powell 27345 Point Lookout Road Leonardtown, MD 20650 Email: Phone Number: Kpowell5@mdot.maryland.gov 301.475.8035 Bids are to be sent to: Submit on emma.maryland.gov under Solicitation Number 54OHD28SB To submit a bid, bidders must first register on emma.maryland.gov. We recommend registering in advance to become acquainted with the site. No Bid Notice Feedback Form If you are not submitting a bid for this solicitation, submit Attachment 1 with your reasons why. Pre-Bid Conference: 09/10/2025 1pm Local Time, at 27345 Point Lookout Road Leonardtown, MD 20650 See Section 4.3 for additional details. See Attachment 2 to RSVP by 09/08/2025 Scheduled Site Visit 09/10/2025 1pm Local Time, at 27345 Point Lookout Road Leonardtown, MD 20650 See Section 4.3 for additional details. See Attachment 2 to RSVP by 09/08/2025 Questions Due Date and Time: 09/15/25 8am Local Time Bid Due (Closing) Date and Time: 09/19/25 8am Local Time Bidders are reminded that a completed Feedback Form is requested if a no-bid decision is made (see Attachment 1 - No Bid Notice/Vendor Feedback Form). Public Bid Opening Date, Time, and Location 09/19/25 1pm Local Time 27345 Point Lookout Road Leonardtown, MD 20650 (or) Microsoft Teams Join the meeting now Meeting ID: 297 390 641 715 4 Passcode: oK3V2Ps3 Dial in by phone +1 667-262-2962,,867393345# United States, Baltimore Find a local number Phone conference ID: 867 393 345# MBE or DBE Subcontracting Goal: Refer to Exhibit 1 for information on how goal setting was determined. Also, refer to Appendix 4 for information about the MBE or DBE program and goals. VSBE Subcontracting Goal: N/A Refer to Exhibit 1 for information on how goal setting was determined. Also, refer to Appendix 5 for information about the VSBE program and goals. Procurement Method: A Contract will be awarded in accordance with the Competitive Sealed Bidding method under COMAR 21.05.02. Multiple or Alternate Bids: Multiple or alternate Bids will not be accepted. Contract Type: Fixed Price. Contract Duration: 3-year base period with no option periods. Approximate NTP (notice to proceed) is November 1, 2025. Primary Place of Performance: 27345 Point Lookout Road and 19644 Three Notch Road Leonardtown, MD 20650 Lexington Park, MD 20653 SBR Designation: Yes Federal Funding: No NOTICE TO BIDDERS SMALL BUSINESS RESERVE PROCUREMENT This is a Small Business Reserve Procurement for which the award will be limited to certified small business vendors. Only businesses that meet the statutory requirements set forth in State Finance and Procurement Article, §§14-501-14-505, Annotated Code of Maryland, and that are certified by the Governor's Office of Small, Minority & Women Business Affairs (GOSBA) Small Business Reserve Program are eligible for award of a contract. Before awarding a contract under a procurement designated as a small business reserve procurement, the Procurement Officer shall verify that the apparent awardee is certified by the GOSBA as a small business through eMMA. However, if small businesses do not show interest in this solicitation, the Procurement Officer has the right to remove the SBR designation via an Amendment on eMMA. Minority Business Enterprises Are Encouraged to Respond to this Solicitation. A Prospective Bidder that has received this document from a source other than eMarylandMarketplace Advantage (eMMA) https://procurement.maryland.gov should register on eMMA https://emma.maryland.gov/ This Invitation for Bids (IFB) is issued to procure the goods or services, as specified in this Section 2, from a contract between the successful bidder(s) and the State of Maryland ("State"): Overhead Door Maintenance, Services, and Repairs for SHA St. Mary's County Facilities for a 3-year period... The purpose of this solicitation is to award a contract to perform full maintenance and repairs as necessary on all Overhead Doors, and repairs to overhead and other entrance doors on an as "needed basis". Services and maintenance at both SHA Leonardtown Maintenance Shop facilities in St. Mary's County for a 3-year period. The Leonardtown Maintenance Facility has a total of 21 overhead doors, and the satellite Facility has 1 overhead door to be covered under this agreement. Door sizes run from 8' x 10' to 14' to 20'. All doors are sectional overhead doors on tracks. Pricing for this work shall be lump sum for the preventative maintenance work as described here-in, and Time and Material pricing for repairs and emergency service.