5012-Fish-Jan to March-DSH-FY24

Danville State Hospital, located in Pennsylvania, is soliciting bids for a fish product procurement contract covering the period from January to March 2025, specifically identified as Bid #6100062573. The opportunity, posted on December 2, 2024, with a response deadline of December 18, 2024, seeks various fish products including fish loins, fish portions (breaded and unbreaded), fish-in-batter, seafood patties, fish nuggets, and chowder pieces. All products must meet stringent USDC Grade A standards, be packed under Federal Inspection (P.U.F.I.), and adhere to specific technical requirements such as being skinless, boneless, and individually quick frozen (IQF). Potential vendors must submit electronic bids through the PA Supplier Portal and can direct questions to Purchasing Agent Annette Hockenbroch at (570) 271-4518 or anhockenbr@pa.gov. Delivery specifications are precise, requiring products to be frozen at 0°F or lower within 72 hours of production, with products maintaining no higher than 10°F at delivery. Vendors must provide detailed product specifications, including acceptable fish species (primarily cod, haddock, and pollock) and comply with specific portion size and packaging requirements.

While the solicitation documents do not explicitly outline set-aside designations or vendor restrictions, interested bidders must complete vendor registration through the PA Supplier Portal, which involves a comprehensive three-step process requiring detailed business information and documentation. Multiple approved vendors are already listed for each product category, including major suppliers like Icelandic, Viking, FPI, Trident, and Samband of Iceland, suggesting a competitive procurement environment. The contract appears to be a recurring procurement for institutional food service, with the Department of Human Services maintaining flexibility to adjust order quantities based on facility requirements. Although specific award values are not disclosed, the detailed specifications and multiple product categories indicate a potentially substantial contract. Vendors must be prepared to submit product samples to the DPW Dietary Advisory Committee in Harrisburg, PA, and understand that payment will be based on actual quantities accepted, with the facility reserving the right to cancel orders with 15 days' notice prior to scheduled delivery.