5000-omhsas-cssh misc april-june 2026

The Commonwealth of Pennsylvania, Department of Human Services, Office of Mental Health and Substance Abuse Services (OMHSAS), is soliciting bids for miscellaneous food products to supply Lackawanna County facilities during the fourth quarter period of April through June 2026. The procurement encompasses a comprehensive range of frozen and prepared food items organized into multiple categories: baked items (bagels, biscuits, croissants, Danish rolls, muffins, donuts, French toast, pancakes, and waffles), frozen cakes (brownies, cheesecake, coffee cakes, pound cakes, and various flavored sheet cakes), frozen pies (fruit pies, soft pies, and sugar-free options), entrees (pasta dishes, lasagna, pierogies, pizza products, calzones, and stuffed vegetables), lean and healthy entrees, egg products (liquid eggs, omelets, and hard-cooked eggs), non-meat vegetarian items, and miscellaneous products (milkshakes and whipped topping). All meat and poultry products must be processed in USDA-inspected facilities and delivered within 90 days of processing in solidly frozen condition on freezer trucks at temperatures not exceeding 10 degrees Fahrenheit, with a minimum of 30 days remaining shelf life at delivery. Bidders must specify the exact brand and product codes for each item, with any previously unapproved products requiring formal sample submission and evaluation by the DPW Dietary Advisory Committee. The proposal due date is March 9, 2026, and evaluation will be based on lowest bid, with quantities listed as estimates subject to adjustment based on actual facility requirements and Commonwealth cancellation rights with 15 days' notice.

Prospective bidders must comply with Pennsylvania's Reciprocal Limitations Act requirements and Executive Order 2021-06, certifying compliance with the state's Unemployment Compensation Law, Workers' Compensation Law, and thirteen specific state labor and workforce safety laws through the Worker Protection and Investment Certification Form (BOP-2201). Contractors must obtain authorization from a duly appointed official to execute the certification and immediately report any changes in compliance status to the purchasing agency, with Pennsylvania law imposing significant penalties for false certifications, including contract termination and a three-year debarment period that prevents contractors from bidding on future state contracts. The facility is eligible to participate in the Federal Government Donated Commodity Program, and items designated for this program must be bid both with and without government commodities, with awards determined by lowest bid. No specific incumbent vendors, set-asides for disadvantaged enterprises, or budget ranges are listed in the procurement documents. Payment will be made upon receipt of invoices after commodities have been delivered and accepted, with vendors responsible for reporting any discrepancies between actual and contracted net weight or count at time of delivery.