4860 Letcher County - [957675 Darling Drive] – Culvert Replacement

Letcher County Fiscal Court is seeking bids for a culvert replacement and road repair project located at 957675 Darling Drive. The procurement involves the installation of 14 tons of Class II Channel Lining (7 tons on each side of the culvert) and a 12-inch diameter culvert headwall at specific site coordinates (37.20848, -82.71191). Bidders must submit all required documents through the DFS Procurement Portal (dfs.bonfirehub.com) by January 14, 2026, at 2:00 PM ET, with work expected to be completed within 60 days of contract award. The project requires strict adherence to the Kentucky Department of Highways 2019 Standard Specifications for Road and Bridge Construction and best construction practices. Evaluation criteria include unit pricing for channel lining, headwall installation, mobilization/demobilization, and traffic control, with all pricing required to be all-inclusive. Contractors must provide proof of insurance, a Drug Free Workplace Policy, and cannot begin work until the contract is fully executed and they have coordinated with Matt Amburgey at (606) 595-8710 for scheduling and supervision.

The procurement actively encourages submissions from minority-owned, women-owned, veteran-owned, and hub-zone businesses, with specific set-aside designations for these enterprise types. Contractors with overdue work for the county are ineligible for additional projects until existing work is completed. The project is funded through a FEMA grant, with payment contingent upon work completion, documentation receipt, reconciliation by the Grants Management Team, and Fiscal Court approval. Invoice documentation must include at least four before and four after photographs with GPS coordinates and dates, quarry or source documentation for materials, quantity documentation supporting FEMA grant specifications, and haul-off location documentation for debris and spoils. While a specific budget range is not explicitly stated, the project involves precise material quantities and installation requirements. Letcher County reserves the right to accept or reject any bids, providing flexibility in the procurement process. The county maintains complete discretion in vendor selection and contract award.