4200-NCCI-Sole Source

The State of Alabama Office of the Chief Procurement Officer is soliciting quick-quote responses for proof of coverage data for companies doing business in Alabama, with responses due October 1, 2026. This is a sole-source procurement.

Responses must be submitted electronically through Alabama Buys by suppliers registered in the state's procurement system. All inquiries must be directed through the Supplier Portal to maintain a record of communications. By submitting a quote, suppliers affirm compliance with all terms and conditions, confirm they have not engaged in bid collusion, and certify they are not barred from contracting with the state.

The contract may be renewed annually by written agreement of both parties, with a total contract cost ceiling of $25,000 or a total time period of five years from the effective date, whichever is reached first. The State of Alabama is exempt from sales tax. Suppliers must be registered with the Alabama Secretary of State if they are foreign entities transacting business in the state. All suppliers employing one or more employees within Alabama must provide E-Verify enrollment documentation within five calendar days of notification or face bid rejection. Suppliers must certify full compliance with Alabama sales and use tax requirements and must accept multiple forms of electronic payment without additional cost to the state, including state-issued credit cards, P-cards, and EFT transfers. The contract is governed by Alabama law with venue in Montgomery. The state reserves the right to conduct cost realism and price reasonableness analysis on all bids. Any price escalation requests cannot exceed five percent of the annual contract cost and must be supported by documentation from manufacturers or raw materials suppliers.