4. 17. 26 GIA & TIA Mailings

The City of Philadelphia's Procurement Department is soliciting competitive bids for a flat printing purchase through the PHLContracts online portal. This procurement will be awarded as a whole or by line item, whichever serves the City's best interest, to the lowest responsive and responsible bidder. Prospective sellers must submit comprehensive quotes that include unit costs and optional discounts for all listed items to be eligible for award consideration. The bid submission process requires completion of all mandatory tabs within the PHLContracts system, including General, Items, Questions, Terms & Conditions, Attachments, and Summary sections. Sellers must answer all mandatory questions and accept all terms and conditions before submission. The proposal due date is April 22, 2026, with the opportunity having been posted on April 19, 2026. Bidders are instructed not to deliver or provide services until officially notified by the City's department, and they may submit alternate descriptions or supplementary information through the Attachments Tab to support their proposals.

While the Local Business Entity (LBE) Program certification question appears in the bid submission process, the LBE Program does not apply to this particular flat printing opportunity, indicating no set-aside designation for disadvantaged or local business enterprises. The procurement documents do not identify any incumbent vendors, current contractors, or specific budget ranges for the printing purchase. No information regarding existing infrastructure or technology requirements for integration has been specified. Sellers are required to utilize the City of Philadelphia's PHLContracts.phila.gov platform for all submission activities and must comply with the procedural requirements outlined in the Seller Flat Printing Program Checklist to ensure their bids are considered responsive and eligible for award.