379 Document Management

The State of Alabama Office of the Chief Procurement Officer is soliciting responses for Filebound Document Management services under a sole-source Quick Quote, with responses due September 16, 2026. This is a sole-source procurement with no competitive bidding.

Suppliers must register in Alabama Buys and submit responses electronically through the Supplier Portal prior to the close date. All responses must acknowledge receipt of the solicitation and amendments, certify compliance with terms and conditions, and affirm no collusion or price-fixing involvement. Questions must be submitted through the Supplier Portal to maintain documentation.

The total contract cost shall not exceed $25,000. The contract may be renewed annually by written agreement of both parties for up to five years from the effective date or until the $25,000 total cost limit is reached. Price escalation requests may be considered if material or labor costs significantly increase; any approved increases cannot exceed five percent of annual contract cost and require written approval by both parties.

Suppliers must comply with E-Verify requirements if employing workers in Alabama, register with the Alabama Secretary of State if a foreign entity, maintain sales tax compliance certification, and accept electronic payments at no additional cost to the State. The State reserves the right to conduct cost realism and price reasonableness analysis and may request written proof of qualifications, licenses, and insurance after bid opening. The contract is governed by Alabama state law with exclusive venue in Montgomery, Alabama, and incorporates Division 4 of the Department of Finance Administrative Code by reference.