364 Database & License Management

The State of Alabama Office of the Chief Procurement Officer is soliciting quotes for 364 Database & License Management hosting, management, and maintenance as a sole-source procurement under Quick Quotes, with responses due September 16, 2026.

Suppliers must register in Alabama Buys and submit electronic responses through the platform. All inquiries must be submitted through the Supplier Portal. The solicitation is governed by standard terms and conditions; suppliers certify upon submission that they have received all amendments, agree to furnish services at quoted prices, comply with all terms, and have not engaged in collusion or bid-fixing.

Key compliance requirements include E-Verify program enrollment and documentation for suppliers employing workers in Alabama — failure to provide documentation within five calendar days of notification results in bid rejection. Suppliers must comply with the Beason-Hammon Alabama Taxpayer and Citizen Protection Act, register with the Alabama Secretary of State if a foreign entity, and certify sales tax compliance per Act No. 2006-557.

The maximum contract cost is $25,000 over a maximum period of five years from the effective date, with annual renewal available by written agreement. Price escalation requests during performance may be considered if justified with supporting documentation, but increases cannot exceed 5% of annual contract cost or the increase rates in industry-specific price indices or CPI. The State reserves the right to conduct cost realism and price reasonableness analyses and may request proof of qualifications including manufacturer authorizations, licenses, and insurance certificates. All services are subject to State inspection, and vendors must accept multiple forms of electronic payment including state credit cards, P-cards, and EFT at no additional cost to the State. The contract is governed by Alabama law with exclusive venue in Montgomery, Alabama.