353 Document Management

The State of Alabama Office of the Chief Procurement Officer is seeking a sole-source quotation for Filebound Document Management under a Quick Quote solicitation, with responses due September 16, 2026.

This is a sole-source procurement with no competitive bidding. Responses must be submitted online through the Alabama Buys Supplier Portal prior to the solicitation close date and time. Suppliers must be registered in Alabama Buys, acknowledge receipt of all solicitation documents and amendments, and certify compliance with all terms and conditions and absence of bid collusion.

The contract resulting from this Quick Quote may be renewed annually by written agreement for a total contract cost not to exceed $25,000 or a total time period of five years from the effective date, whichever is reached first. The State reserves the right to conduct cost realism and price reasonableness analyses and may request documentation of supplier qualifications, including manufacturer authorizations, professional licenses, and certificates of insurance, after quote opening.

Suppliers must be registered for sales and use tax collection in Alabama, comply with E-Verify employment verification requirements if employing workers in the State, and register with the Alabama Secretary of State if operating as a foreign corporation. Price escalation is permitted only with written approval from the State and is limited to five percent of annual contract cost, supported by industry-specific price index or Consumer Price Index documentation. The contract is governed by Alabama law with exclusive venue in Montgomery, Alabama. The State reserves the right to cancel for convenience with notice and retains all sovereign immunity rights.