353 Database & License Mangement

The State of Alabama Office of the Chief Procurement Officer is soliciting responses for licensing database hosting, management, and maintenance on a sole-source basis, with responses due September 16, 2026 through the Alabama Buys electronic system.

This is a sole-source procurement with no competition anticipated. Suppliers must register in Alabama Buys and submit responses electronically prior to the solicitation close date and time.

The contract covers database hosting, management, and maintenance services for Alabama's licensing database. Suppliers must comply with Alabama tax certification requirements under Act No. 2006-557 and the Beason-Hammon Alabama Taxpayer and Citizen Protection Act, including E-Verify enrollment verification for any workers employed within Alabama.

The maximum total contract cost is $25,000, inclusive of the original agreement and any subsequent annual renewals. The contract term runs for a maximum of five years from the effective date, or until the $25,000 cost ceiling is reached, whichever occurs first. Contracts may be renewed annually by written agreement of both parties. Price escalation requests are capped at 5 percent of annual contract costs and must be supported with documentation.

The State of Alabama is exempt from sales tax, maintains sovereign immunity, and does not indemnify suppliers. Contracts are governed by Alabama law with exclusive venue in Montgomery, Alabama. The State reserves the right to conduct cost realism and price reasonableness analysis on all bids and may cancel contracts for convenience with practical notice or upon supplier request if performance is prevented by acts beyond the supplier's control.