322 Database & License Mangement

The State of Alabama Office of the Chief Procurement Officer is soliciting a sole-source quick quote for licensing database hosting, management, and maintenance, with responses due September 16, 2026. This is a sole-source procurement — a decision-flipping constraint that restricts competition.

Suppliers must be registered in Alabama Buys and submit responses electronically through that platform. All suppliers must acknowledge receipt of the solicitation and any amendments, affirm compliance with terms and conditions, and certify absence of collusion or bid-fixing. Suppliers employing one or more employees within Alabama must enroll in E-Verify and provide documentation within five calendar days of notification or face bid rejection.

The contract has a total cost ceiling of $25,000, including the original agreement and any renewals, or a total time period of five years from the effective date, whichever limit is reached first. The contract may be renewed annually by written agreement of both parties. The State reserves the right to approve price escalations not exceeding 5% of annual contract cost if justified by documented increases in materials, labor, or other components. Vendors must accept multiple forms of electronic payment at no additional cost to the State, including state-issued credit cards, P-cards, and EFT transfers. Suppliers with proposals exceeding $25,000 must complete and file a Disclosure Statement. The State of Alabama is exempt from paying sales tax and will not indemnify suppliers. Venue for any litigation or dispute resolution is Montgomery, Alabama, under Division 4 of the Department of Finance Administrative Code.