305 Envelopes-NCDMV

The North Carolina Department of Transportation Division of Motor Vehicles is soliciting bids for printed envelopes under IFB NCDOT-IFB-54-RC-PR29712, with bids due September 24, 2026 at 2:00 PM ET and samples due September 21.

The scope comprises three envelope types: F305T envelopes without indicia (15.3 million units), F305T envelopes with indicia (15.3 million units), and F305R courtesy reply envelopes (30.6 million units). All envelopes must meet U.S. Postal Service Domestic Mail Manual standards and be compatible with Quadient DS-1200G4i insertion equipment — the primary capability filter. The awardee must deliver all envelopes FOB Destination to the specified NCDOT location in Raleigh within 60 consecutive business days of order receipt, Monday through Friday between 7:00 AM and 3:30 PM, with 24-hour advance notice required for each delivery.

The initial contract term is three years from the effective date, with the state retaining an option to extend with vendor concurrence. Bid prices must remain firm for 365 days from the contract effective date; any subsequent adjustments require written negotiation and mutual agreement. Award will be made to the lowest responsive bid that meets all specifications, with evaluation also considering vendor qualifications, financial stability, references, and past performance.

Vendors must be registered with the North Carolina Secretary of State, in good standing in the eVP system prior to award, and compliant with E-Verify employment verification requirements. The state requires three customer references for the exact equipment models offered and complete financial certification. Written questions are due September 14 at 12:30 PM ET. Bid opening will be conducted via Microsoft Teams conference call on September 24 at 2:00 PM ET. Electronic submission is required through the North Carolina eVP (Electronic Vendor Portal).