300 FW Glendale FWA Farm Lease 1Bid Documents

The Indiana Department of Natural Resources (IDNR), specifically the Division of Fish and Wildlife, is seeking a tenant farmer to lease and operate approximately 380 acres of cropland at the Glendale Fish and Wildlife Area in Daviess County. This Request for Quotation (RFQ #86229) solicits a two-year farm lease contract commencing January 25, 2026, with potential for renewal up to a total of four years. The successful bidder will be responsible for planting field corn and soybeans annually, with specific requirements including leaving three rows of crops standing in each field for wildlife benefit, using neonicotinoid-free seeds, and establishing cover crops with approved mixes. Responses must be submitted by January 7, 2026, at 10:00 a.m. EST, either via email to jreeves@dnr.in.gov or mailed to Jen Reeves at 402 West Washington Street, W265, Indianapolis, IN 46204. The contract evaluation will be based on the highest bid for the lease, with quoted prices required to remain valid for thirty calendar days after the response due date. Bidders must complete multiple forms including Event Detail RFQ forms, Claiming Purchasing Preferences form, and Non-Collusion Certification.

The solicitation offers procurement preference opportunities for Indiana businesses, including minority-owned businesses (8% participation goal), women-owned business enterprises (11% participation goal), and Indiana veteran-owned small businesses (3% goal). All potential bidders must be registered with the State of Indiana Procurement Division and complete online Bidder Registration prior to award through the Indiana IDOA website. Restricted use pesticides are prohibited, and the tenant must provide seed information and chemical application lists to the Property Manager before planting each contract year. Special conditions include establishing cover crops on all leased fields and designating certain fields for winter wheat cover crops to be used as dove hunting areas. While no specific incumbent vendor is mentioned, the contract requires comprehensive general liability insurance and compliance with various state regulations, including employment eligibility verification and drug-free workplace standards. Though an exact award value is not specified, the lease will be determined by the highest competitive bid submitted by qualifying respondents.