300 FW Bodine State Fish Hatchery HVAC PMBid Documents

The Indiana Department of Natural Resources (DNR) is seeking a preventative maintenance contract for the HVAC system at the 300 FW Bodine State Fish Hatchery located in Marion County. The procurement involves a two-year contract for comprehensive HVAC maintenance, specifically requiring two preventative maintenance visits annually to ensure proper functionality of both heating and cooling systems. The contract also includes two emergency response visits per year, which will cover equipment diagnosis and repair estimate services. Interested vendors must submit a complete bid package by October 27, 2025, either via email to nrramsey@dnr.in.gov or by mail to Nicholas Ramsey at the Indiana DNR headquarters in Indianapolis. The bid is not eligible for electronic submission through the supplier portal, and potential bidders must download the bid documents through the provided link. Prospective contractors can direct any questions to Nicholas Ramsey via email or phone at (317) 232-3051.

No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly mentioned in the contract opportunity description. The procurement appears open to qualified HVAC maintenance providers capable of performing preventative maintenance and emergency response services for industrial/institutional HVAC systems. While no incumbent vendor was identified, the contract suggests a need for vendors with specialized experience in maintaining complex HVAC systems within state facility environments. The contract represents a two-year commitment with four total service visits (two preventative, two emergency), indicating a moderate-value procurement likely ranging between $5,000 and $15,000 depending on the specific vendor's pricing structure and the complexity of the hatchery's HVAC infrastructure. Vendors will be expected to demonstrate technical expertise in industrial HVAC maintenance, prompt emergency response capabilities, and the ability to diagnose and estimate potential repair needs.