300 FW BFO Waterfowl Hunter Survey Print & MailBid Documents

The Indiana Department of Natural Resources (DNR) is seeking a vendor to execute a comprehensive waterfowl hunter survey project involving print, mail, and data management services. The procurement requires the selected contractor to compose, print, and mail 5,000 surveys to resident waterfowl hunters using a mailing list provided by Indiana DNR. Specific deliverables include creating an 11x17 four-page folded survey document, managing project logistics, printing, folding, mailing out surveys with 5,000 outgoing envelopes and postage, providing 5,000 business reply envelopes with return postage, and processing an estimated 1,500 returned surveys. The vendor must scan survey responses using a bubble-based template (excluding optical character recognition), collect data electronically, and submit compiled information to the waterfowl biologist. The bid documents were posted on September 15, 2025, with proposals due by October 13, 2025, and interested vendors must submit completed bid paperwork to nrramsey@dnr.in.gov. Potential bidders are advised to check https://www.in.gov/idoa/procurement/current-business-opportunities/ for additional event details.

While the procurement documentation does not explicitly specify set-aside designations or restrictions on vendor qualifications, interested firms should demonstrate capabilities in survey design, printing, mailing services, and data management. The project appears to have a moderate scope with an estimated return rate of approximately 30% of distributed surveys. Though a specific budget range is not disclosed, the project involves costs associated with printing 5,000 surveys, mailing expenses, return postage, and data processing. The contract seems well-suited for printing and marketing firms with experience in survey administration and data compilation, particularly those with capabilities in handling government research projects. The electronic submission requirement and specific technical specifications (bubble-based scanning template) suggest the need for vendors with robust technological infrastructure and data management systems.