30-270078-EIPD Janitorial Services - Statesville

The North Carolina Department of Health and Human Services, Division of Employment and Independence for People with Disabilities (DEIPD) is requesting sealed bids for janitorial services at its Statesville office on a mandatory site-visit basis, with bids due October 1, 2026 at 2:00 PM ET. Attendance at the mandatory site visit on September 23, 2026 at 11:00 AM ET is required; bids from vendors who do not attend will be deemed non-responsive.

The scope covers daily, weekly, monthly, and annual cleaning of a 3,460-square-foot, one-story building comprising 12 offices, 1 conference room, 5 common areas, and 4 bathrooms. Services are required Monday, Wednesday, and Friday after 5:00 PM ET. The vendor must supply all consumables—toilet paper, paper towels, anti-bacterial hand soap, trash liners, air fresheners, and EPA-registered disinfectants compliant with COVID-19 cleaning protocols—and maintain current Material Safety Data Sheets for all chemicals. Annual deliverables include carpet shampooing, chair vacuuming and dusting, and interior and exterior window washing. The vendor must designate a contract manager as the State's point of contact and conduct annual criminal background checks on personnel. E-Verify compliance and appropriate insurance coverage are required.

Pricing is firm fixed price for the 12-month service period, submitted in Attachment A with unit and extended prices. The initial contract term begins November 1, 2026, or upon final execution (whichever is later), and the vendor must commence work within five business days of the effective date. The State reserves the option to renew for up to two additional one-year terms at its sole discretion. Award will be based on past performance and total cost, with the contract going to the lowest responsive bid. Written questions are due September 24, 2026 at 2:00 PM ET. Contract award is anticipated for October 2026.