271845 - Clear - Immunizations

The Alabama Department of Public Health, Immunization Division, is seeking a quote for Clear immunization software with Real Time Incarceration capability on a sole-source basis for the period October 1, 2026 through September 30, 2027, with quotes due October 6, 2026.

This is a sole-source procurement with no substitutions permitted. The scope consists of four Clear software licenses with Real Time Incarceration functionality. Quotes must cover the entire 12-month contract period and be submitted electronically through Alabama Buys. The contract may be renewed annually by mutual written agreement, with a total cost cap of $25,000 and a maximum term of five years from the effective date.

Suppliers must register with Alabama Buys and comply with state procurement requirements, including E-Verify enrollment verification for any Alabama-based employees and certification of sales tax compliance under Act No. 2006-557. Suppliers exceeding the $25,000 threshold must submit a Disclosure Statement within ten days of award. The State accepts multiple electronic payment methods — state-issued credit cards, P-cards, and EFT — at no additional cost to the State. Price escalation requests are capped at five percent of annual contract cost and must be supported by industry-specific price index or CPI documentation.

The State reserves the right to conduct cost realism and price reasonableness analysis and may request documentation of manufacturer reseller authorization, professional licenses, and certificates of insurance. The Alabama Department of Public Health reserves the right to not award based on budget restrictions. Questions should be directed to Christen Lacy at 334-206-5014. All contracts are governed by Alabama law with venue in Montgomery and are subject to non-appropriation of funds provisions and cancellation for convenience by the Chief Procurement Officer with reasonable notice.